2018 Organizational Meeting - Tuesday, January 2, 2017

2018 Organizational Meeting
Tuesday, January 2, 2017 @ 4:00 PM

1. 4:00 PM Call to order
2. Setting dates and times for Regular Board Meetings 2nd Tuesday each month, Town Hall at 6 PM.
3. Official Banks: Community Bank, N.A., Clifton Springs
Canandaigua National Bank, Shortsville
4. Supervisor’s Bookkeeper: Janis Catalano ($18,000 annual)
5. Deputy Town Supervisor: David Phillips
6. PT Deputy Town Clerks: Jill Havens and Michelle Hicks (14.50/hr)
7. Deputy Highway Superintendent: William Murphy ($2,080/annual)
8. Town Health Officer: Carol Kerns, RN ($1,500/ann.)
9. Town Safety Officer: Michael Carter ($593.00 annual)
10. Official Signature: Jeffery L. Gallahan & Authorized Signature: David W. Phillips
11. Mileage rate: $.535 per mile
12. Code Enforcement Officer, Steve DeHond ($54,405/ann.)
13. Code Enforcement Officer, Martin Barnett ($37,080/ann.)
14. Registrar of Vital Statistics: JoAnn Henry
15. Deputy Registrar of Vital Statistics: Jill Havens – Sub. Registrar Michelle Hicks
16. Attorney for the Town: Jeffrey Graff (150.00/hr)
17. Official Newspaper: Canandaigua Daily Messenger
18. Dog Enumerator: NA
19. Sole Assessor: ($28,000/ann.)
20. Account Clerk Typist: Vacant, ($11.44/hr) Laborer, Marlene DeGloma
($11.00/hr.)
21. Town Historian: Tim Munn, ($1,850.00 annual)
22. Zoning/ Planning typist part-time: Jill Havens ($14.50/hr)
23. Constables: John Chimmerra, Mike Blazey, ($14.63/hr.)
24. Court Clerk: Vicki Avery, Kate ($14.50/hr)
25. Supervisor: Jeffery L. Gallahan ($17,796/annual)
26. Town Clerk/Tax Collector: JoAnn Henry ($54,134/Annual) Deputy Tax Collectors: Jill Havens, Michelle Hicks ($14.50/hr) Records Mgmt. Deputy Clerk (PT) TBD ($11.97/hr)
27. Council Members: ($3,479 each of four- annual)
28. Highway Superintendent: Vacant ($66,615/annual)
29. Water Superintendent: vacant ($10,138/annual)
30. Town Justices: Katherine Denowski and Robert Gosper, ($19,362/each ann.)
31. Budget Officer: Jeffery L. Gallahan ($2,727/annual)
32. Board of Assessment Review: William Strub, Chair; Judy Romeiser, Thomas Coyne, Ruby Morrison & Marlene DeGloma
Chair $120 & members $100 per diem
33. Zoning Board of Appeals: Kenneth Blazey (Chair), Len Bolton,
Oliver Appleton, Mike Blazey & Thomas Morrison (Chair $400 annual and all members $35 per meeting)
34. Planning Board: Stuart Gwilt, Chair; Steve Buerman, Julie Vanderwall, Scott
VanAken, Ruby Morrison, Lee Sanders & John Boeckman
(Chair, $400 annual and all members $35 per meeting)
35. Agricultural Advisory Committee: Richard Maxwell, Chair; William Young,
Richard Wellman, Kurt Forman, George Mueller, Richard VanOpdorp, Thomas Morrison & John Sorbello.
($20 per meeting)
36. Transfer Station Operators: Terry Vienna, ($12.10 hr), Bill Burnett, ($12.60), Clay Whittaker, , & Robert Bump
(11.47/hr), (part time workers)

37. Committee Assignments:
A. Fire Districts: Kevin Blazey, David Phillips-Chairman
B. Town Buildings & Grounds: Kevin Blazey, Don Miller - Chairman
C. Zoning & Planning: Vacant, Dave Phillips - Chairman
D. Water Districts/Transfer Station: Vacant, Dave Philips- Chair
E. Health & Medical: Kevin Blazey, Don Miller–Chair
F. Procedures, Employee Handbook: Don Miller, Jeff Gallahan- Chair
G. Safety Committee: Vacant, Don Miller- Chair
H. Public Works: Vacant, Kevin Blazey- Chair

39. School Crossing Guards – (Pt) Mark Pappert ($11/85 hr) Anthony Cirulli ($11.85/hr) (Compensation shared with Villages of Shortsville, Manchester & Town of Manchester)
40. Highway Clerk, currently vacant ($10.50/hr)
41. Highway/Water Clerk pt Janis Catalano ($7,500/annual)
42. Highway: (MEO) $15.00-$25.74hr), Laborer (part time) (11.86/hr), Laborer (part time with CDL) (16.00/hr), Heavy Equipment Mechanic, ($15.00-25.74/hr), Laborer, (full time) ($$10.50-13.66/hr)
43. Resolution for petty cash fund - Town Clerk, $300; Water Collection, $100. & Justice Offices, $100 each
44. Resolution for re-adoption of Procurement Policy
45. Resolution for Highway and full-time benefit packages
46. Resolution to approve 2018 Organizational Agenda Items with any changes
47. Resolution for Breach Notification Policy
48. Resolution for System Recovery Plan
49. Discussion of 2018 Board Goals
50. Set Public hearing for Tax Cap Override 2019 Budget year, February 13, 2018.
51. Any other business
52. Adjourn Organizational Meeting

Next Meeting: Tuesday, January 10, 2017


Manchester Town Board Meeting Agenda - 6:00 PM December 13, 2017

1. 6:00 PM Call Meeting to Order
2. Approval of previous meeting minutes
3. Supervisor’s Financial Statement
4. Town Clerk’s Monthly Report
5. Communications:
a. 12/1, Town Clerk monthly report
b. 12/1, Supervisors monthly report
c. 11/20, Elizabeth Wicks, NYSLRS, standard work day requirements
d. 11/27, Douglas Johnson, NYSDOT, highway beautification law
e. 11/22, Lori Reals, CSFD monthly report
f. 12/5, Michelle Smith, OCHR Director, Code Enforcement eligible list
6. Marty Tellier, Ruth Donk, FLACRA, new office project, land purchase
7. Michael Carter, Water Superintendent
8. Kevin Lyke, Water Superintendent
9. Joe VanOpdorp, labor issues
10. Board Action: Resolution, standard work day for NYSLRS, Resolution, set date for organizational meeting, Resolution, schedule joint Public Hearing Comp. Plan 1/30/2018 @ 6:00 PM, Resolution,
reappointments, Michael Blazey to ZBA, Stuart Gwilt & Scott VanAken to Planning Board, Resolution to accept NYS Grant from Mike Nozzolio
11. Department Reports: a. Highway Superintendent b. Code Enforcement c. Assessor
12. Transfers:
13. Addendum items:
14. Board Member Items
15. Approval of vouchers
16. Adjourn

Next meeting Tuesday January 2, 201


Manchester Town Board Meeting Agenda - 6:00 PM November 14, 2017

1. Call Public hearing, 2018 Budget, 6:00 PM
2. Call Public Hearing to order, Solar Code Amendment, 6:10 PM
3. 6:15 PM Call Regular Meeting to order
4. Approval of previous meeting minutes
5. Supervisor’s Financial Statement
6. Town Clerk’s Monthly Report
7. Communications:
a. 11/1, Town Clerks Monthly Report
b. 11/1, Supervisors Financial Statement
c. 11/6, Russ Welsor, Cornell Cooperative extension, E-Waste Collection day
d. 10/25, Village of Shortsville, school crossing light maintenance fee payment rejected
e. 10/30, Trillium Health, Julia Ritzler-Shelling, syringe exchange program
f. 10/30, Bank account collateralization report
g. 10/19, Raymond F. wager, merging with Mengel Metzger Barr & Co.
h. 10/9, Lori Reals, CSFD monthly report
i. 11/1, VMFD report, 1/1/2017-9/30/2017
8. Board Action: Resolution, Budget 2018, Resolution of Significance, Solar code, Resolution, Acceptance of Solar Code part 2, Resolution, Health Care contribution rates, Resolution, opt-out Paid Family Leave, Resolution, Appointing Judge Robert Gosper to temporary assignment for Manchester Ct. 2018, Resolution, Contract renewal, Municipal Solutions Discussion, Public Hearing dates for Comprehensive Plan,
9. Department Reports: a. Highway Superintendent b. Code Enforcement c. Assessor
10. Transfers:
11. Addendum items:
12. Board Member Items
13. Approval of vouchers
14. Adjourn

Next meeting Tuesday, December 12, 2017


Manchester Town Board Meeting Agenda 6:00 PM October 10, 2017

1. 6:00 PM Call Meeting to Order
2. Approval of previous meeting minutes
3. Supervisor’s Financial Statement
4. Town Clerk’s Monthly Report
5. Communications:
a. Town Clerk monthly report
b. Supervisors financial report
c. 9/22, Jill Havens, Transfer Station negative balance letters sent
d. Manchester FD monthly report
e. 9/26, Janis Catalano, State Aid statement
6. Donald Rodman, well contamination issues, Lovers Lane
7. Matthew Uttaro, proposal to erect marker at childhood home of Stephen Douglas.
8. Dan O’Coyne, water request, Hopewell Town line Road
9. Board Action: Resolution to set Public hearing for Budget, Resolution to accept Snow Removal Contract from Ontario County, set budget workshop, Resolution to set Public Hearing for local law for solar energy systems, Discussion, Paid Family Leave information
10. Department Reports: a. Highway Superintendent b. Code Enforcement c. Assessor
11. Transfers: None
12. Addendum items:
13. Board Member Items
14. Approval of vouchers
15. Adjourn

Next meeting Tuesday November 14, 2017


Manchester Town Board Meeting Agenda - September 7, 2017

1. 6:00 PM Call Meeting to Order
2. Approval of previous meeting minutes
3. Supervisor’s Financial Statement
4. Town Clerk’s Monthly Report
5. Communications:
a. Town Clerk monthly report
b. Supervisors financial report
c. 8/29, Ontario County, workers Comp invoice
d. 8/29, Michele smith, Ontario County HR. Assessors Aide list
e. 8/21, Kendall Larson, NTSDOH, violation letter
f. 8/23, NYS Comptroller, 2018 retirement estimate
g. 8/15, Eastern Shore Associates, Paid Family leave information
h. 8/7, Brian Moon, NYS Dpt. Of Taxation & Finance, 2017 equalization rate
i. 8/15, Lori Reals, CSFD monthly report
6. Elma O’Connor to address the Board
7. Board Action: Discussion, Resolution to accept resignation of Amy Sitterly, Resolution to accept resignation of Richard Vienna, Resolution, and acceptance of Transfer Station reimbursement from Ontario County
8. Department Reports: a. Highway Superintendent b. Code Enforcement c. Assessor D. Judge
9. Transfers:
10. Addendum items:
11. Board Member Items
12. Approval of vouchers
13. Adjourn

Next meeting: Tuesday October 10, 2018