MANCHESTER TOWN BOARD - REGULAR MEETING - AUGUST 8, 2017 - 6 P.M.

The Regular Monthly Meeting of the Manchester Town Board was held tonight, August 8th, 6:00 p.m. at the Manchester Town Hall with the following members present:
Jeffery Gallahan Supervisor
Douglas Davis Councilman
Charles Denosky, Jr. Councilman
Donald Miller, Jr. Councilman
ABSENT:David Phillips, Councilman.
OTHERS PRESENT: JoAnn Henry, Town Clerk; Steve DeHond, Code Enforcement Officer; Wayne Holtz, Highway/Water Superintendent; Vince Fischer, Assessor; Katherine Denosky, Town Justice; and Kevin Lyke, Highway Employee.
CALL TO ORDER: Supervisor Gallahan called the August 8th Regular Board meeting to order / opened at this time, 6:00 p.m.
 
RESOLUTION #92 - APPROVAL OF MINUTES: REGULAR MEETING, JULY 11th, 2017 AS SUBMITTED.
On motion of Councilman Miller, seconded by Councilman Davis, the following resolution was unanimously ADOPTED:
VOTE: AYES-4 NAYS-0
Councilman Phillips - Absent
RESOLVED, to approve the minutes from the Regular Meeting held on July 11th, 2017 as submitted.


RESOLUTION #93 – APPROVAL OF SUPERVISOR’S MONTHLY FINANCIAL STATEMENT
On motion of Councilman Davis, seconded by Councilman Denosky, the following resolution was unanimously ADOPTED:

VOTE: AYES-4 NAYS-0
Councilman Phillips - Absent

RESOLVED, to approve the Supervisor’s Monthly Report as submitted. See minute book attachment for report.


RESOLUTION #94–APPROVAL OF TOWN CLERK’S MONTHLY REPORT
On motion of Councilman Denosky, seconded by Councilman Davis, the following resolution was unanimously ADOPTED:
VOTE: AYES-4 NAYS-0
Councilman Phillips - Absent

RESOLVED, to accept the Town Clerk’s report as follows:
--126 Dog Licenses (122 N & R; 4-Exmpt) $ 1,572..00
-- State Surcharge Fees 158.00
-- Transfer Station 3,023.92
-- Zoning Fees 916.00
-- DEC Licenses 109.00
-- Bingo Proceeds 28.82
-- 5 Certified Copies (3-M,2-D) 50.00
-- 3 Marriage Licenses & Cert. 120.00

TOTAL COLLECTED--------------------------- $ 5,977.74
PAID TO NYSDEC------------------------------ $ 102.98
PAID TO STATE--------------------------------- $ 225.50
PAID TO SUPERVISOR (TOWN)----------- $ 5,649.26

Supervisor Gallahan received and reviewed the following correspondence with the Board at this time (See minute book attachment for all correspondence):

08/01, Town Clerk's Monthly Report, July 2017.

08/01, Supervisors Monthly Report, 06/30/17 to 07/31/17.

07/25, Ontario Co., Sales Tax revenue spreadsheet for Ontario Co. Towns & Villages.

07/17, Jeffery Gallahan, letter to Commissioner Wright concerning mowing contract, as per the July 11th Board meeting.

07/14, Shaun Logue, MRB Group, interested agency package re: SEQR, Lead Agency Coordination, Finger Lakes mulch.

07/12, Lori Reals, Clifton Springs Fire Dept. reports for April, May & June 2017.

07/12, Tim Randall, NYMIR, letter re: satisfactory review of a safe environment.

07/01, Justice Court Fund report.

07/12, Manchester Fire Dept. YTD / report: 1-1-17 to 6-30-17.

06/30, Bank Account Collateralization report.

07/11, Chris Mueller, Charter Communications, added channels update.

07/15, Ontario County notification re: mortgage tax.

07/07, Thomas Haley, NYSDEC, Notice of Complete Application re: NYS Thruway culvert replacement.

07/20, Matthew McGarry, Town of Colonie Public Works Engineer, letter of recommendation for Green Renewable, Inc.

ADDENDUM ITEMS:
--Listing of water current rates and proposed rates to be reviewed / discussed.
--7/31/17-Ontario County Soil & Water information letter re: shared maintenance plan.

--CONSTABLE UPDATE: Supervisor Gallahan informed the Board that the Constable part-time position was advertised, and one application has been received. The approval has been done by the County Human Services Dept. The application will be passed on to Justice Denosky for her review / recommendation.

--NEW LAW RE: PARTIAL TAX PAYMENTS: This new law is optional, and following review of this with the Government Ops Committee and information received at a meeting that Robin Johnson held with the Tax Collectors there is no municipality in Ontario County that will pursue this. It would be a bookkeeping nightmare!


RESOLUTION #95 - TO APPROVE OF CHANGE FOR TOWN WEB SITE TO: JACOB WEED, DCS of NEW YORK, INC.
On motion of Councilman Denosky, seconded by Councilman Miller, the following resolution was unanimously ADOPTED:
VOTE: AYES-4 NAYS-0
Councilman Phillips - Absent
WHEREAS, a proposal has been submitted to the Town Board at the June, 2017 Meeting to be reviewed; and

WHEREAS, the review has been completed by the Board Members, and they wish to change vendors for the Town web site; therefore, be it

RESOLVED, to approve of having Jacob Weed, DCS of New York, Inc., service the Town Web Site at the fee of $50.00/mo. &/or $600.00/yr. to begin this change effective January 1st, 2018.

--SEPTEMBER BOARD MEETING DATE CHANGED, due to Primary Day on September 12th. The Board was in agreement to hold the regular Board meeting for September on Monday, 9/11/17 at 6:00 p.m.

RESOLUTION #96 – RESOLUTION OF APPRECIATION AND SYMPATHY TO THE FAMILY OF THOMAS COYNE
On motion of Councilman Davis, seconded by Councilman Miller, the following resolution was unanimously ADOPTED:
VOTE: AYES-4 NAYS-0
Councilman Phillips - Absent

WHEREAS, this Town Board and the Town Employees were saddened to learn of the recent passing of Mr. Thomas Coyne, former Board of Assessment Review Member for the Town of Manchester; and

WHEREAS, Mr. Coyne has faithfully served the residents of the Town of Manchester for several years in the capacity of being a Member of the Board of Assessment Review; and

WHEREAS, the many years of public service were served with dedication, respect, and kindness that endeared Tom to those who worked with him and those he served; therefore, be it

RESOLVED, that this Town Board, on behalf of its members, both past and present, and the Town Employees sincerely appreciates the many years of service Tom served the residents; and hereby mourns the passing of Mr. Thomas Coyne, and extends their sincere sympathy to his family; and it is

FURTHER RESOLVED, that this Resolution of Appreciation and Sympathy will be forwarded to the family of Mr. Coyne, and will remain as a permanent record of the Town of Manchester.


WATER RATES REVIEWED/DISCUSSED: Supervisor Gallahan reviewed the proposed water rate schedule with the Board at this time. For budgeting purposes, a three (3) year schedule of proposed water rates was presented and discussed. Following that discussion, the Board took the following action.

RESOLUTION #97 – APPROVAL OF WATER RATE CHANGES TO BEGIN 10/01/2017
On motion of Councilman Davis, seconded by Councilman Miller, the following resolution was unanimously ADOPTED:
VOTE: AYES-4 NAYS-0
Councilman Phillips - Absent

WHEREAS, for budgetary purposes, this Board has reviewed and approved the following water rate changes; therefore be it

RESOLVED, to approve the following rate increases to be effective as of 10/01/2017:
--Central Manchester District to: $33.75 / 0 up to 6,000 gallons plus $1.25 meter rental, and $3.89 per 1,000 gallons after minimum;
--County Road 13 District to: $46.00 / 0 up to 5,000 gallons and $7.18 per 1,000 gallons after minimum;
--Connection Charge: $1,400.00 one-time fee payable at time of application;
: $1,600.00 for Out-of-District User fee;
--Turn On Service Fee-$50.00 per request
--Turn Off Service Fee-$50.00 per request
and; be it
FURTHER RESOLVED, to approve the following rate increases to be effective as of 10/01/2018: --Central Manchester District to: $35.75 / 0 up to 6,000 gallons plus $1.25 meter rental, and $4.00 per 1,000 gallons after minimum;
--County Road 13 District to: $47.50 / 0 up to 5,000 gallons and $7.54 per 1,000 gallons after minimum;
--Connection Charge: $1,500.00 one-time fee payable at time of application;
: $1,600.00 for Out-of-District User fee;
--Turn On Service Fee-$50.00 per request
--Turn Off Service Fee-$50.00 per request

RESOLUTION #97 – APPROVAL OF WATER RATE CHG. TO BEGIN 10/01/2017 (Cont.)
And, be it

FURTHER RESOLVED, to approve the following rate increases to be effective as of 10/01/2019: --Central Manchester District to: $37.00 / 0 up to 6,000 gallons plus $1.25 meter rental, and $4.20 per 1,000 gallons after minimum;
--County Road 13 District to: $49.00 / 0 up to 5,000 gallons and $7.85 per 1,000 gallons after minimum;
--Connection Charge: $1,500.00 one-time fee payable at time of application;
: $1,600.00 for Out-of-District User fee;
--Turn On Service Fee-$50.00 per request
--Turn Off Service Fee-$50.00 per request

And for all three years, 2017-2018-2019 beginning on October 1st of each year;

Out-of-District Users:
--The one-time connection charge shall be $1,600.00
--Out-of-District users shall pay the same minimum quarterly charges and water rates as listed above for their respective district - and-
**In addition, all out-of-district users shall be assessed a minimum quarterly service charge depending on the amount assessed for debt service for their designated water district to be divided and paid quarterly. (See attached list for current debt service amounts.)
**The Port Gibson OOD Users fee will remain @ $45.00/quarter at this time.
** Contractors fee(s): $100.00 for use of hydrant and double check valve.
--$500.00 deposit (refundable) on meter and backflow, then $4.75 per thousand gallons.
**The $500.00 refundable is per authorization of Water Superintendent.

AND,
the following changes for water billings to:
Village of Manchester--10/01/2017-- $2.80/1,000 gallons
--10/01/2018-- $2.95/1,000 gallons
--10/01/2019-- $3.10/1,000 gallons
(This includes billings for: McDonalds, The Manchester Mart, Joint Sewer Plant, and Dunkin Donuts.)

Wayne County Water & Sewer Authority --10/01/2017-- $3.25/1,000 gallons
--10/01/2018-- $3.40/1,000 gallons
--10/01/2019-- $3.55/1,000 gallons
(The prices include addition of new product, Cleritas.)

**NOTE: All water rates are subject to annual review and change, per Town Board resolution.

--INTERMUNICIPAL AGREEMENT, SHARED SERVICES ONTARIO COUNTY & TOWN OF MANCHESTER DISCUSSION.
Supervisor Gallahan informed the Board that Ontario County has proposed and submitted an Intermunicipal Agreement for the Board to consider for eligible reimbursement to the Town(s) in Ontario County that pursue and initiate measures for Solid Waste Management Projects. Compliance requirements are also part of this Agreement. The Environmental Quality Committee has prepared the "Intermunicipal Agreement" for the Town's review / consideration.The Town of Manchester qualifies, due to the improvements made to the transfer station. The reimbursement currently determined is: $52,227.84.
Supervisor Gallahan also informed the Board that he has been in contact with the Mayor(s) of the Village(s) of Clifton Springs and Phelps regarding future plans for composting yard waste and food waste to continue ways to reduce the footprint at the County Landfill.


RESOLUTION #98 – APPROVAL OF INTERMUNICIPAL AGREEMENT FOR SHARED SERVICES, BETWEEN ONTARIO COUNTY AND THE TOWN OF MANCHESTER RE: LOCAL SOLID WASTE MANAGEMENT PLAN
On motion of Councilman Davis, seconded by Councilman Denosky, the following resolution was unanimously ADOPTED:
VOTE: AYES-4 NAYS-0
Councilman Phillips - Absent

WHEREAS, In 2014, the County adopted its Local Solid Waste Management Plan (“LSWMP”); and

WHEREAS, the LSWMP establishes an ambitious goal to increase waste reduction and diversion in the County to sixty percent (60%) by 2024; and

WHEREAS, the County desires to obtain Municipality’s services to facilitate meeting this ambitious goal; and

WHEREAS, the Town of Manchester desires to provide such services for the compensation and on the terms herein provided.

NOW, THEREFORE, in consideration of the terms and conditions contained in the "Intermunicipal Agreement", as submitted, and upon the Parties agreement; it is hereby

RESOLVED, to approve of the said agreement as submitted, and to authorize Supervisor Gallahan to sign this "Intermunicipal Agreement" on behalf of the Town of Manchester.


FYI: Supervisor Gallahan also informed the Board that shared services with the County will also be available for Towns to upgrade their Handbook / Benefits Books; and for Real Property Tax Service Dept. Employees to work with the Town to update Mobile Home Parks information.


HIGHWAY/WATER SUPERINTENDENT WAYNE HOLTZ, REPORTED THE FOLLOWING:
--Both mowing tractors are down. One of them will cost approximately $1,500.00 for parts to get repaired; the other one is yet to be determined.

--The 2004 Sterling truck computer died. Cost approximately $2,000.00 to fix it.

--Dan Havens Mechanical Service, Inc. submitted a quote of $5,000.00 to get the boiler repaired in the Town Highway Facility. Discussion was held, there are a lot of leaks and it should be repaired before the cold season begins. The following action was taken.


RESOLUTION #99 – APPROVAL OF QUOTE SUBMITTED TO GET THE BOILER FIXED IN THE TOWN HIGHWAY FACILITY
On motion of Councilman Denosky, seconded by Councilman Miller, the following resolution was unanimously ADOPTED:
VOTE: AYES-4 NAYS-0
Councilman Phillips - Absent

WHEREAS, the boiler in the Highway Facility has several leaks in it and is in need of repair prior to the cold season beginning, and a quote for service to get this done has been submitted by Dan Havens; therefore, it is

RESOLVED, to approve the quote as submitted by Dan Havens Mechanical Service, Inc., 3537 St. Rt. 96, Shortsville, NY 14548, to make the repairs to the boiler in the Highway Facility, as stated, for the amount of $5,000.00.


--The crew will be going out to work on the drainage issues at Mrs. O'Connor's in Port Gibson, and replacing a driveway pipe & culvert on Bedette Road.

--RESIGNATION RECEIVED: A letter of Resignation has been submitted and received from Don Eastman, MEO, Highway Employee, as of September 30, 2017.

Highway Superintendent Report Cont:
AMENDMENT TO CURRENT MEO STATUS INFO.: Superintendent Holtz, Janis Catalano and Supervisor Gallahan have been informed by the County Human Services Department Employee(s) that the job title for MEO needs to be "amended" to have the Highway / Water Employees continue their employment for the Town of Manchester Highway Department. The alternative was to have all MEO Highway Employees resign and re-apply for the job under a new job title, and some would not be qualified under a new title. With this "amendment" all would still be qualified, and be able to continue working for the Highway/Water Department.
A stipulation of this, upon approval of the Resolution to Amend the job status title, is that all of the MEO / Water Employees need to complete and submit a job application form under the new title of "Public Works Maintenance Assistant". If an application is not completed and submitted to the Town / County in a timely manner, ASAP, the employee can be dismissed.
Five (5) of the current Employees under MEO need to submit the application. One (1) does not and will remain MEO status.

RESOLUTION #100 – APPROVAL OF "AMENDMENT" TO RECLASSIFY HIGHWAY EMPLOYEE POSITIONS FROM MOTOR EQUIPMENT OPERATOR TO PUBLIC WORKS MAINTENANCE ASSISTANT
On motion of Councilman Denosky, seconded by Councilman Miller, the following resolution was unanimously ADOPTED:
VOTE: AYES-4 NAYS-0
Councilman Phillips - Absent
WHEREAS, Ontario County Human Services has required the Town of Manchester to approve an Amendment to Reclassify five (5) Positions for the Town of Manchester Highway Department Employees from Motor Equipment Operator (MEO) to Public Works Maintenance Assistant; and also require those five Employees to submit a job application under the new classification position, to be filed with Ontario County Human Services Department in a timely manner, ASAP, in order to remain an Employee for the Town of Manchester Highway Department; the positions become permanent following a twelve (12) week probationary period, upon which time the five former MEO positions will be abolished; therefore, be it

RESOLVED, that this Board hereby approves this Resolution to Amend the Reclassification of Positions for five Highway Employees of the Town of Manchester from Motor Equipment Operator to Public Works Maintenance Assistant; and it is

FURTHER RESOLVED, that one position of MEO will remain as is at this time;
AND, IT IS
FURTHER RESOLVED, that when that MEO person retires from that position, the vacant position will become classified as Public Works Maintenance Assistant.


CODE ENFORCEMENT OFFICER, STEVE DEHOND, REPORTED THE FOLLOWING:
--There were 14 permits issued in the Town; 9 in the Village of Clifton Springs; 4 in the Village of Manchester and 3 in the Village of Shortsville in July.
--Fees Collected -- $761.40.

--Estimated Construction costs -- $2,077,500.00.
--Steve and Marty performed 19 fire inspections in the Town and the 3 Villages in July.

--CODE FOR SOLAR FARMS UPDATE: Regarding the Code for Solar Farms, it is ready to be submitted to the County Planning Board for their recommendation / approval. Are there any additional comments or questions that this Board may have? None stated.
RESOLUTION #101 – APPROVAL OF STEVE DEHOND, CEO, PROCEED WITH FORWARDING THE PROPOSED CODE FOR SOLAR FARMS TO THE COUNTY PLANNING BOARD FOR THEIR REVIEW AND DETERMINATION
On motion of Councilman Davis, seconded by Councilman Miller, the following resolution was unanimously ADOPTED:
VOTE: AYES-4 NAYS-0
Councilman Phillips - Absent

WHEREAS, the proposed Code for Solar Farms has been prepared, reviewed, and found to be acceptable by the Town Planning Board and the Town Board; and is ready to be submitted to the County Planning Board for their review; therefore, be it
RESOLVED, to authorize CEO, Steve DeHond, to proceed with submitting this Proposed Code for Solar Farms to the County for their review and determination.

ACTING ASSESSOR, VINCE FISCHER REPORTED THE FOLLOWING:
--Vince has three (3) classes completed, and one to go. Introduction to Farm Appraisals will be held in Lake Placid from October 23rd to 27th and the cost is $470.00.
--A Commercial Industrial Appraisals class is scheduled for September 11th to 15th in Syracuse. **No objection for Vince to attend the classes.
--There is also a two-day RPS introductory class in Batavia that he would like to attend along with Jennifer. It would be beneficial to both of them. Date to be determined.
--Vince and Jennifer have been working on updates to the RPS files and Agriculture files.
--Vince will be out of the office August 21st thru 25th for vacation.

--The Finger Lakes Railroad has served claims against the Town of Manchester, and several other municipalities as well as Ontario County. This was filed past the March 1st deadline, and Ontario County is holding that entity to that date. They have to pay extra fees to file it after the deadline, which Ontario County is holding them to.


JUSTICE KATHERINE DENOSKY addressed the Board at this time and explained to
the Board what information the JCAP grant requests / requires. The maximum amount that can be requested is up to $30,000.00. Some of the items being requested are: reimbursement for the case management system upgrade ($1,920.00); upgrades to office furniture; security upgrades; a more efficient shredder; lateral file cabinets; Judge's bench, witness stand and clerk's area; and new telephone lines in the Court / meeting room. The Judge is requesting the Board's approval / authorization to proceed with submitting the grant.

RESOLUTION #102 – APPROVAL OF & AUTHORIZATION FOR TOWN JUSTICE KATHERINE DENOSKY TO PROCEED WITH SUBMITTING THE JCAP GRANT ON BEHALF OF THE TOWN OF MANCHESTER
On motion of Councilman Davis, seconded by Councilman Miller, the following resolution was unanimously ADOPTED:
VOTE: AYES-3 NAYS-0
Councilman Denosky - Abstained from Vote
Councilman Phillips - Absent

WHEREAS, Town Justice Katherine Denosky has informed the Board of JCAP Grant Funding that may be available to the Town of Manchester for updates and upgrades that are in need for the Town Court Office and Court Employees to function more efficiently; therefore, be it

RESOLVED, that this Board approves and authorizes Town Justice Denosky to proceed with submitting the JCAP Grant funding paperwork for the amount of up to $30,000.00 to be used for upgrading and updating items in the Town Court and Court Office on behalf of the Town of Manchester.


RESOLUTION #103 – APPROVAL OF BUDGET AMENDMENT
On motion of Councilman Denosky, seconded by Councilman Miller, the following resolution was unanimously ADOPTED:
VOTE: AYES-4 NAYS-0
Councilman Phillips - Absent

RESOLVED, to approve the following amendment re: the Highway Fund:

Increase Revenues - Highway Fund - DB3501 - Consolidated Highway Aid by $56,193.41
and
Increase Appropriations - Highway Fund - DB5112.2 - Permanent Improvements - Capital Outlay - by $56,193.41.

**This is to cover the increase in CHIPS funding by NYS which will include PAVE-NY and Extreme Winter Recovery Programs.

RESOLUTION #104 - AUDIT OF CLAIMS APPROVAL
On motion of Councilman Denosky, seconded by Councilman Davis, the following resolution was unanimously ADOPTED:

VOTE: AYES-4 NAYS-0
Councilman Phillips - Absent

RESOLVED, to approve to pay the 2017 bills as follows:
GENERAL FUND, in the amount of $29,924.31 as set forth on the Abstract dated 08/08/2017;

ZONING FUND, in the amount of $4,299.28 as set forth on the Abstract dated 08/08/2017;

HIGHWAY FUND, in the amount of $19,200.83 as set forth on the Abstract dated 08/08/2017;

WATER FUND, in the amount of $2,603.29 as set forth on the Abstract dated 08/08/2017;

TRUST & AGENCY FUND, in the amount of $9,678.12 as set forth on the Abstract dated 08/08/2017.

TOWN JUSTICE REPORTS: The monthly report(s) from Justice Denosky and Justice Gosper for July were submitted to the Board at this time for their review.


--ADJOURNMENT: There was no other business before the Board at this time. Supervisor Gallahan moved to adjourn the meeting, 7:15 p.m., seconded by Councilman Denosky, unanimously APPROVED.


Respectfully Submitted,


JoAnn C. Henry, Town Clerk


NEXT MEETING: Monday, September 11, 2017 - 6 P.M.


MANCHESTER TOWN BOARD - REGULAR MEETING - JULY 11, 2017 - 6 P.M.

The Regular Monthly Meeting of the Manchester Town Board was held tonight, July 11th, 6:00 p.m. at the Manchester Town Hall with the following members present:
Jeffery Gallahan Supervisor
Douglas Davis Councilman
Charles Denosky, Jr. Councilman
Donald Miller, Jr. Councilman
ABSENT: David Phillips, Councilman; Vince Fishcer, Assessor.
OTHERS PRESENT: JoAnn Henry, Town Clerk; Steve DeHond, Code Enforcement Officer; Wayne Holtz, Highway/Water Superintendent; and Kevin Lyke, Highway Employee.
CALL TO ORDER: Supervisor Gallahan called the July 11th Regular Board meeting to order / opened at this time, 6:00 p.m.
 
RESOLUTION #83 - APPROVAL OF MINUTES: REGULAR MEETING, JUNE 13th, 2017 AS SUBMITTED.
On motion of Councilman Davis, seconded by Councilman Miller, the following resolution was unanimously ADOPTED:
VOTE: AYES-4 NAYS-0
Councilman Phillips - Absent
RESOLVED, to approve the minutes from the Regular Meeting held on June 13th, 2017 as submitted.

RESOLUTION #84 – APPROVAL OF SUPERVISOR’S MONTHLY FINANCIAL STATEMENT
On motion of Councilman Davis, seconded by Councilman Miller, the following resolution was unanimously ADOPTED:

VOTE: AYES-4 NAYS-0
Councilman Phillips - Absent

RESOLVED, to approve the Supervisor’s Monthly Report as submitted. See minute book attachment for report.

RESOLUTION #85–APPROVAL OF TOWN CLERK’S MONTHLY REPORT
On motion of Councilman Davis, seconded by Councilman Miller, the following resolution was unanimously ADOPTED:
VOTE: AYES-4 NAYS-0
Councilman Phillips - Absent

RESOLVED, to accept the Town Clerk’s report as follows:
--111 Dog Licenses (111 N & R; 1-Tag) $ 1,413.00
-- State Surcharge Fees 137.00
-- Transfer Station 3,334.12
-- Zoning Fees 1,182.00
-- DEC Licenses 485.00
-- Bingo Proceeds .34
-- Bingo License 487.50
-- Game of Chance License 75.00
-- Bell Jar License 25.00
-- 10 Certified Copies (3-M,6-D,1-B) 100.00
-- 7 Marriage Licenses & Cert. 280.00
-- 3 Fax Fees 3.00
-- Photocopies 2.25

TOTAL COLLECTED--------------------------- $ 7,524.21
PAID TO NYSDEC------------------------------ $ 458.21
PAID TO STATE--------------------------------- $ 294.50
PAID TO STATE COMPTROLLER--------- $ 292.50
PAID TO STATE COMPTROLLER --------- $ 60.00
PAID TO SUPERVISOR (TOWN)----------- $ 6,419.00

Supervisor Gallahan received and reviewed the following correspondence with the Board at this time (See minute book attachment for all correspondence):

07/05, Town Clerk Monthly Report, June 2017.

07/06, Supervisors Monthly Report, 05/31/17 to 06/30/17.

2017 Quarterly investment report, April 1st thru June 30th, 2017.

2017- Ontario County Board of Supervisors Res. re: workers compensation rates-2018.

06/27, Carole Jensen, House of John, thank you.

06/26, Tim McElligott, Ontario County Engineer letter re: Planned improvement for 4 way stop at Intersection of Co Rd 7 & Co Rd 27.

06/01, William Lawrence, Boy Scout Troop 39, Eagle Scout achievement for Zachary Lawrence.

06/26, Supervisor Gallahan, copy of the acknowledgement letter of accomplishment to Zachary Lawrence.

06/23, Gerry Geist, Association of Towns, re: opposition letter for NYS Volunteer Firefighters cancer insurance.

2017- Call 811 dig safely painted logo program. (No action taken.)

06/13, Martin Teller, Finger Lakes Housing Consortium, Housing Summit invite to discuss housing and health.
06/14, Michelle Finley, Clerk/Town of Farmington, resolution / determination of non-significance upon the proposed action known as "Brickyard Road Water Storage Tank and Water Transmission Line Project".

07/05, Family of Roger Eider, thank you letter.

HIGHWAY/WATER SUPERINTENDENT WAYNE HOLTZ, REPORTED THE FOLLOWING:
--The 2017 Mowing Contract from Ontario County has been submitted for the Board's authorization. Brief discussion was held, the following Board action was taken.

RESOLUTION #86–APPROVAL OF MOWING CONTRACT AGREEMENT BETWEEN ONTARIO COUNTY AND THE TOWN OF MANCHESTER, & AUTHORIZATION FOR SUPERVISOR GALLAHAN TO SIGN THE AGREEMENT AND SUBMIT IT WITH A LETTER OF DISCONTENT.
On motion of Councilman Davis, seconded by Councilman Miller, the following resolution was unanimously ADOPTED:
VOTE: AYES-4 NAYS-0
Councilman Phillips - Absent

WHEREAS, the Contract Agreement between Ontario County and the Town of Manchester for the 2017 Mowing Season has been submitted and reviewed; and

WHEREAS, the Agreement has not been changed for several years, with the exception of the hourly wage rate, therefore be it

RESOLVED, to approve of Supervisor Gallahan to sign the "Contract Agreement" as presented, and to approve that a letter of discontent be submitted with this response.

HIGHWAY REPORT CONT.:
--The crew has been working on cutting trees and trimming brush.
--We have been helping other Towns out with paving.
--The water tap on County Road 27 has been put in. We had to go under the road to get it in.
--The crew will be starting next month to work on the drainage issues at Mrs. O'Connor's and on Faas Road.

CODE ENFORCEMENT OFFICER, STEVE DEHOND, REPORTED THE FOLLOWING:
--There were 18 permits issued in the Town; 8 in the Village of Clifton Springs; 12 in the Village of Manchester and 5 in the Village of Shortsville in June.
--Fees Collected -- $1,017.00.

--Estimated Construction costs -- $116,796.00.
--Steve and Marty performed 13 fire inspections in the Town and the 3 Villages in June.

--The property on St. Rt. 21 that was of concern with the vehicles near the road has been cleaned up and the vehicles have been moved.

--A STOP WORK ORDER was issued to the company installing the Solar Farm on St. Rt. 21. The installation was 50' too close to the road. The company has agreed to move the posts for the panels to the correct location.

--A call from a citizen was received regarding burial plots on private property. Steve gave the information to them that was required. The person has to go through a funeral director to have this done, and abide by the State Cemetery regulations.

--In regard to the Code for Solar Farms, Steve DeHond, CEO, informed the Board that Attorney Graff suggested some changes which were passed on to the Planning Board for their review. The Planning Board did not find it necessary to make any changes, therefore it is being presented to the Town Board for their decision. Following review and discussion the Board took the following action.


RESOLUTION #87–APPROVAL TO ACCEPT THE RECOMMENDATION FROM CEO, STEVE DEHOND, TO PROCEED WITH CHANGES TO THE PROPOSED SOLAR FARM CODE, AS PER THE RECOMMENDATION OF LEGAL COUNSEL
On motion of Supervisor Gallahan, seconded by Councilman Davis, the following resolution was unanimously ADOPTED:
VOTE: AYES-4 NAYS-0
Councilman Phillips - Absent

WHEREAS, Attorney Graff reviewed the "Proposed Solar Collection Systems and Solar Farms" paperwork for the Town of Manchester Code Book; and has suggested some changes for the Town Board to consider; therefore be it

RESOLVED, to approve of Attorney Graff to proceed with the recommended changes to be made to the "Proposed Solar Collection Systems and Solar Farms" for the Code of the Town of Manchester; and it is

FURTHER RESOLVED, that following the changes being made "to incorporate it into the Town Zoning Code", the "Proposed Solar Collection Systems and Solar Farms" Code, Steve DeHond, CEO, will forward it to the Ontario County Planning Board for their review and determination.


ACTING ASSESSOR, VINCE FISCHER WAS ABSENT, ATTTENDING SCHOOLING.
The following written report was submitted and read by Supervisor Gallahan:
--The 2017 Final Assessment roll has been completed.
--Vince attended the Exemption Administration seminar in Batavia, Friday June 16th.
--Vince will be out of the office July 10th - July 14th for training, Fundamentals of Data Collection; and also July 19th - July 24th for Fundamentals of Mass Appraisal.


BOARD MEMBER ITEMS:
2020 CENSUS DISCUSSION. Supervisor Gallahan updated the Board re: the 2020 Census. A resolution has been provided to the Town to consider for continuing with getting the information to proceed with the 2020 Census. The census totals are also used to determine the distribution of aid in Ontario County. Vince has offered to assist the census bureau with the requested information.
RESOLUTION #88 – APPROVAL TO PARTICIPATE IN THE U.S. CENSUS’S BUREAUS 2020 LOCAL UPDATE OF CENSUS ADDRESSES (LUCA)
On motion of Councilman Davis, seconded by Councilman Densoky, the following resolution was unanimously ADOPTED:
VOTE: AYES-4 NAYS-0
Councilman Phillips - Absent

RESOLVED the Town Manchester designates the Genesee/Finger Lakes Regional Planning Council to be the third party member to conduct the Local Update of Census Addresses on behalf of the Town of Manchester, and

WHEREAS, the Town of Manchester accepts the responsibility of providing and assisting the Genesee/Finger Lakes Regional Planning Council in acquiring resources needed for the compilation of local address data resources countywide including address related databases such as building permits, E-911 address files, local utility records, annexation records, assessment files, taxation files, and/or other databases that include location information that the Town/Village provides, and

WHEREAS, the Genesee/Finger Lakes Regional Planning Council will sign the Title XII Confidentiality Agreement with the Census Bureau, and therefore, will be allowed to access and view the Census Master Address File for the nine counties of the Genesee-Finger Lakes Region (Genesee, Livingston, Monroe, Ontario, Orleans, Seneca, Wayne, Wyoming, and Yates Counties)

RESOLVED, as the Policy of the Town of Manchester on July 11, 2017 at 6:00 p.m.

WEBSITE DISC.: Supervisor Gallahan asked the Board if they wished to take any action regarding the Town of Manchester Website presentation and proposal from Jacob Weed that was received at the June 13th Board meeting. Brief discussion was held and the Board Members did not take any action at this meeting. They would like to review this information further and will consider taking action at the August 8th meeting.


HIGHWAY RECLASSIFICATION DISC.: Supervisor Gallahan informed the Board that following a discussion with Ms. Trimm at Ontario County Human Resources, he was informed that positions at the highway department can be reclassified, as opposed to requiring resignations, etc.
--Superintendent Holtz: The County also needs to update their requirements for job titles.
--Supervisor Gallahan also informed the Board that prior to making any changes, he would set up a meeting with Ms. Trimm at Ontario County along with Superintendent Holtz and Janis Catalano to verify the requirement(s) that the Town has to do.

--OPEN HOUSE FOR THE COMP PLAN: The Comprehensive Plan "Open House" for the public to review this "Plan" is on Thursday, July 20th at 6:30 to 8:00 p.m. at the Manchester Town Hall. All are encouraged to attend.

--STATE AUDIT INFO.- Supervisor Gallahan has received notification that the
State Audit process will begin on Wednesday, July 19th at 3 p.m. This audit was requested by Supervisor Gallahan and the Town Board.


--GRANT FUND UPDATE: Supervisor Gallahan recently spoke to Senator Helming regarding the $50,000. grant funding that the Town of Manchester has not yet received for the transfer station improvements, as promised by former Senator Nozzolio, and was informed that there are over 200 Grants still pending!


--WATER RATES WILL BE DISCUSSED AT ANOTHER MEETING. Brief discussion was held regarding rates and increases. It would be better to inform residents of rate changes and proposed rates for 2-3 years.


MANCHESTER TOWN BOARD - REGULAR MTG. - JULY 11, 2017 - (CONT.)


RESOLUTION #89 - AUDIT OF CLAIMS APPROVAL
On motion of Councilman Davis, seconded by Councilman Miller, the following resolution was unanimously ADOPTED:

VOTE: AYES-4 NAYS-0
Councilman Phillips - Absent

RESOLVED, to approve to pay the 2017 bills as follows:
GENERAL FUND, in the amount of $6,560.29 as set forth on the Abstract dated 07/11/2017;

ZONING FUND, in the amount of $5,531.37 as set forth on the Abstract dated 07/11/2017;

HIGHWAY FUND, in the amount of $50,214.08 as set forth on the Abstract dated 07/11/2017;

WATER FUND, in the amount of $39,876.88 as set forth on the Abstract dated 07/11/2017;

TRUST & AGENCY FUND, in the amount of $10,128.12 as set forth on the Abstract dated 07/11/2017.


TOWN JUSTICE REPORTS: The monthly report(s) from Justice Denosky and Justice Gosper for June were submitted to the Board at this time for their review.


RESOLUTION #90– APPROVAL TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING EMPLOYMENT ISSUES
On motion of Councilman Davis, seconded by Councilman Denosky, the following resolution was unanimously ADOPTED:
VOTE: AYES-4 NAYS-0
Councilman Phillips - Absent

RESOLVED, to enter into executive session for the purpose of discussing employment issues, 6:40 p.m.

RESOLUTION #91–APPROVAL TO GO OUT OF EXECUTIVE SESSION AND CONTINUE WITH THE REGULAR MEETING
On motion of Councilman Miller, seconded by Councilman Denosky, the following resolution was unanimously ADOPTED:
VOTE: AYES-4 NAYS-0
Councilman Phillips - Absent

RESOLVED, to go out of executive session at this time, 6:50 p.m., and resume the regular meeting.

--ADJOURNMENT: There was no other business before the Board at this time. Supervisor Gallahan moved to adjourn the meeting, 6:52 p.m., seconded by Councilman Davis, unanimously APPROVED.

Respectfully Submitted,


JoAnn C. Henry, Town Clerk


NEXT MEETING: AUGUST 8th, 2017-6 P.M.


MANCHESTER TOWN BOARD - REGULAR MEETING - JUNE 13, 2017

The Regular Monthly Meeting of the Manchester Town Board was held tonight, June 13th, 6:00 p.m. at the Manchester Town Hall with the following members present:
Douglas Davis Councilman
Charles Denosky, Jr. Councilman
Donald Miller, Jr. Councilman
David Phillips Councilman, Deputy Supervisor

ABSENT: Jeffery Gallahan, Supervisor (Out of Town).
OTHERS PRESENT: JoAnn Henry, Town Clerk; Steve DeHond, Code Enforcement Officer; Wayne Holtz, Highway/Water Superintendent; Vince Fischer, Acting Assessor; and the following Town Residents: Chere Taylor, Alma O'Connor, Mary D'Amico, Jacob Weed, Kirby Waite, Harold Hobart, Corey Mahoney, Kevin Blazey and Attorney Russ Kenyon.
CALL TO ORDER: Deputy Supervisor Phillips called the June 13th Regular Board meeting to order / opened at this time, 6:00 p.m.
 
RESOLUTION #71 - APPROVAL OF MINUTES: REGULAR MEETING, MAY 9th, 2017 AS SUBMITTED.
On motion of Councilman Davis, seconded by Councilman Miller, the following resolution was unanimously ADOPTED:
VOTE: AYES-4 NAYS-0
Supervisor Gallahan - Absent
RESOLVED, to approve the minutes from the Regular Meeting held on May 9th, 2017 as submitted.


RESOLUTION #72 – APPROVAL OF SUPERVISOR’S MONTHLY FINANCIAL STATEMENT
On motion of Councilman Davis, seconded by Councilman Denosky, the following resolution was unanimously ADOPTED:

VOTE: AYES-4 NAYS-0
Supervisor Gallahan - Absent
RESOLVED, to approve the Supervisor’s Monthly Report as submitted. See minute book attachment for report.


RESOLUTION #73–APPROVAL OF TOWN CLERK’S MONTHLY REPORT
On motion of Councilman Denosky, seconded by Councilman Miller, the following resolution was unanimously ADOPTED:
VOTE: AYES-4 NAYS-0
Supervisor Gallahan - Absent

RESOLVED, to accept the Town Clerk’s report as follows:
--165 Dog Licenses (165 N & R) $ 2,154.00
-- State Surcharge Fees 223.00
-- Transfer Station 3,150.32
-- Zoning Fees 485.00
-- DEC Licenses 260.00
-- Bingo Proceeds 42.96
-- 2 Certified Copies (2-M) 20.00
-- 2 Marriage Licenses & Cert. 80.00

TOTAL COLLECTED--------------------------- $ 6,415.28
PAID TO NYSDEC------------------------------ $ 245.64
PAID TO STATE--------------------------------- $ 268.00
PAID TO SUPERVISOR (TOWN)----------- $ 5,901.64


Deputy Supervisor Phillips reviewed the following correspondence with the Board at this time (See minute book attachment for all correspondence):

06/02, Town Clerk Monthly Report, 6/1/2017.

06/06, Supervisors Monthly Report, 04/30/17 to 05/31/17.

06/02, Kendall Larsen, NYSDOH, letter re: Approval of Completed Works re: the Clearitas Addition at the water plant.

06/01, Alice Appleton, thank you letter.

05/31, Marty Barnett, thank you letter.

06/01, Court Justice statement from the month of January, 2017.

06/01, NYS Dept. of Taxation and Finance, re: tentative equalization rate: 99.00.

04/12, Wendy-Lyn Ayres, letter of resignation (Part-Time Court Clerk position).

05/25, James Campagna, Troy & Banks, refunds for NYSEG & RG&E Streetlighting accounts, and the billing for their service.

05/17, Tamara Vienna, letter of resignation (Constable position).

05/12, Lynn Gallahan, thank you note.

05/31, Jaylene Folkins, Comprehensive plan April 19, 2017 meeting minutes.

05/15, Town of Farmington, lead agency designation for the Brickyard Rd. Tank and Water Transmission Main Improvements Project, no objection form.

06/06, Justin Raybeck, Troy & Banks, Electric & Gas utility audit results. (No errors in billings found at this time.)

***Deputy Supervisor Phillips asked Ms. Alma O'Connor if she wished to address the Board at this time.

Ms. O'Connor: I am still coming to this Board, as she has done for several years, with the same request to get a culvert pipe put in to alleviate the drainage on her property. It was supposed to be done last year again, and she is still waiting! The original drain was put in over 50 years ago and at that time it was put in incorrectly by the Town.
Superintendent Holtz: This project was budgeted for last year, and he was starting it and then had to stop. There were no revenues to allow him to continue. It is in the budget again for this year, but the projects that qualify for CHIPS funding have to be completed first in order to get reimbursement from the State.
Superintendent Holtz: The problem for Ms. O'Connor could be temporarily fixed, but it would cause flooding to the neighbors properties. It would be better to do it right the first time, and not have to make repairs or replacement in a few years. Wayne discussed the procedure that needed to be done to get the pipe installed.
Deputy Phillips: When does the CHIPS funding reimbursement come in?
Superintendent Holtz: Usually August/September.
Ms. O'Connor: So when should this project get done?
Superintendent Holtz: It is on my schedule for this year again. Hopefully by August / September.
Deputy Phillips: The CHIPS funding is due to come in around mid August, and you will be put at the top of the list.
Ms. O'Connor: Okay, that is going to be written down!

***Deputy Supervisor Phillips asked Mary D'Amico if she wished to address the Board at this time.

Ms. D'Amico: Asked if the Board would consider lifting the Moratorium on Solar Energy Systems. She continued to inform the Board that she has been working on getting funding for having solar panels put in on her property to cut down on the Utility bills, and improve the safety of her home. Her house was built several years ago, and was in need for upgrades. There are several compliance requirements with a NYSERDA funded project, which she has been working on since last November to get this project done, and now finds out that there is a moratorium on solar energy systems in the Town of Manchester. Ms. D'Amico feels that solar energy would be a great benefit to residents/homeowners in the Town.
Deputy Phillips explained why the moratorium was put into place.
Ms. D'Amico: RG&E only allows the homeowner to put in solar panels for what they will use.
Steve DeHond informed those in attendance that the proposal for the Code of the Town of Manchester regarding Solar Energy Systems has been completed by the Planning Board and is being presented in its final format to the Town Board tonight. The procedure would then require it to be forwarded to the Town Attorney and the County Planning Board. If it is then approved, it would be presented by the Town Board in a Local Law to be included in the Town Code Book. (Following Local Law procedure.)
Ms. D'Amico has a lot invested in this project, and needs to move forward ASAP.
Thank you.

***Deputy Supervisor Phillips asked Corey Mahoney if he wished to address the Board at this time.
Mr. Mahoney inquired as to what the Board decided after he attended the May 9th meeting.
Deputy Phillips: In regard to the issue being discussed, there is no evidence that the pipe in place is not working.
Mr. Mahoney: It is working, but the pipe that was originally there was a 28" pipe and replaced with a 24" pipe. Discussion continued regarding this situation. Mr. Mahoney stated that he had checked with the Macedon Highway Superintendent regarding this pipe issue and he has given a different opinion for the installation of the pipe.
Several comments were made.
Deputy Phillips asked Mr. Mahoney to provide that opinion in writing.
Following discussion, Deputy Phillips asked Superintendent Holtz to check with the County Soil & Water Dept. to request their opinion of the situation.
Mr. Mahoney said he will be back at the next meeting in July.


***Deputy Supervisor Phillips asked Christopher Waite if he wished to address the Board at this time regarding the Kirby's Kompound situation.
Attorney Russ Kenyon informed the Board that he and Kirby have identified the issues that happened at the May 6th mud run, as per the police report submitted to Supervisor Gallahan. Mr. Kenyon continued with identification of some issues of what went wrong at that run.
The weather had a big impact on several issues at that run. 1) pink shirts are worn by all of the workers/volunteers, and due to the heavy rain, the rain gear covered up the shirts and it made them difficult to be identified; 2) there is a need for professional security; 3) the parking areas had to be moved, due to the heavy rain; 4) Unruly behaviors. Attorney Kenyon proceeded with how the situations would be taken care of. A NYS licensed security guard person has agreed to work at the June 24, 2017 event at Kirby's Kompound (a signed letter was provided to the Board for this). There will be different colored wristbands given to every patron to designate age (over/under 21). There is a 0 tolerance for any and all underage drinking. All coolers that are brought in are checked and have been since the first mud run. Visibility of all Staff will be increased. Signage with rules and handout w/rules will be done.
There will be a designated / visible parking area for law enforcement & the ambulance / first responders. If there are any other issues, 911 will be the first call made, and the Sheriff's dept. would be dealing with the situation. Additional equipment has been purchased to make sure the road is cleaned up.
A list of volunteers will be provided to the Town CEO prior to each of the runs.

Attorney Kenyon: A handout of a letter to Supervisor Gallahan and a list of policy modifications that Kirby has in place for future mud runs has been provided to the Board at this time. Kirby (Chris) Waite has always complied with the requirements of the Town and feels that this last run with issues has made them more aware of situations, and they have addressed those issues to make the mud runs better.
Deputy Phillips: Thank you for coming in and addressing the issues.


RESOLUTION #74 – RESOLUTION OF APPRECIATION AND ACCEPTANCE OF LETTER OF RESIGNATION FROM TOWN CONSTABLE, TAMARA VIENNA
On motion of Councilman Miller, seconded by Councilman Davis, the following resolution was unanimously ADOPTED:
VOTE: AYES-4 NAYS-0
Supervisor Gallahan - Absent

WHEREAS, this Town Board has regretfully received and accepts the resignation letter from Tamara Vienna, Town Constable, to be effective as of July 1, 2017, ; and

WHEREAS, Tamara has served as a Town Constable since 01/03/2011 for the Town of Manchester, until the present; during which time, she has served Town Residents and others with dedication, kindness and professionally to the best of her ability in the capacity of being a Town Constable; now be it

RESOLVED, that the Members of this Town Board wish to express our sincere appreciation to Ms. Vienna for her dedicated service and commitment to the Town of Manchester and the residents therein, and we wish her well; and be it

FURTHER RESOLVED, that this Resolution of Appreciation be forwarded to Ms. Tamara Vienna and will remain as a part of the Town of Manchester permanent records.

RESOLUTION #75 – RESOLUTION OF APPRECIATION AND ACCEPTANCE OF LETTER OF RESIGNATION FROM PART- TIME COURT CLERK, WENDY-LYN AYRES
On motion of Councilman Davis, seconded by Councilman Miller, the following resolution was unanimously ADOPTED:
VOTE: AYES-4 NAYS-0
Supervisor Gallahan - Absent

WHEREAS, this Town Board has regretfully received and accepts the resignation letter from Wendy-Lyn Ayres, Part-Time Court Clerk, dated April 12, 2017; and

WHEREAS, Wendy has served as a Court Clerk since 12-21-2016 for the Town of Manchester, until the present; during which time, she has served Town Residents and others with kindness and professionally to the best of her ability in the capacity of being a Court Clerk; now be it

RESOLVED, that the Members of this Town Board wish to express our sincere appreciation to Ms. Ayres for her dedicated service and commitment to the Town of Manchester and the residents therein, and we wish her well; and be it

FURTHER RESOLVED, that this Resolution of Appreciation be forwarded to Ms. Wendy-Lyn Ayres and will remain as a part of the Town of Manchester permanent records.


RESOLUTION #76–RESOLUTION OF APPRECIATION AND SYMPATHY TO THE FAMILY OF ROGER EIDER
On motion of Councilman Davis, seconded by Councilman Denosky, the following resolution was unanimously ADOPTED:
VOTE: AYES-4 NAYS-0
Supervisor Gallahan - Absent

WHEREAS, this Town Board and the Town Employees were saddened to learn of the recent passing of Mr. Roger Eider, former Transfer Station Employee for the Town of Manchester; and

WHEREAS, Mr. Eider has faithfully served the residents of the Town of Manchester for several years in the capacity of being a Transfer Station Attendant; and

WHEREAS, the many years of public service were served with dedication, respect, and kindness that endeared Roger to those who worked with him and those he served; therefore, be it

RESOLUTION #76–RESOLUTION OF APPRECIATION AND SYMPATHY TO THE FAMILY OF ROGER EIDER (CONT.)

RESOLVED, that this Town Board, on behalf of its members, both past and present, and the Town Employees sincerely appreciates the many years of service Roger served the residents; and hereby mourns the passing of Mr. Roger Eider, and extends their sincere sympathy to his family; and it is

FURTHER RESOLVED, that this Resolution of Appreciation and Sympathy will be forwarded to the family of Mr. Eider, and will remain as a permanent record of the Town of Manchester.


HIGHWAY/WATER SUPERINTENDENT WAYNE HOLTZ, REPORTED THE FOLLOWING:
--The garbage hauling truck is down, due to the broken fuel pump. The company no longer makes that pump, so it may take up to 3-5 days to get it re-built. We may have to borrow a truck from the Town of Phelps until it is repaired.
--The micro paving is done on Armington Rd., Bemis St., Greig St., and Granger St.
--We have started mowing roadsides as we have done in the past, and will have to check with Supervisor Gallahan to discuss the Mowing Contract Agreement with the County.
--We have had two (2) new water connections recently, and have three (3) more to do.
--As already discussed, the drainage issue at Mrs. O'Connor's.
--Superintendent Holtz will check with the County re: the Mahoney drainage issue.
--FYI: The company that used to take the tires will not accept any with rims. ALPCO will take tires with rims at a charge of $ .05/lb. and $.15/lb. with no rim. Following a brief discussion, the Board was in agreement to continue taking tires with rims, and to take them to ALPCO for disposal.
--FYI: A handout for a "Rates and Finance" workshop by EFCN was presented to the Board at this time. Date: Sept. 14th-8:15 a.m. to 3:45 p.m. in Williamsville, N.Y. Superintendent Holtz and the bookkeeper, Janis Catalano are planning on attending and if any of the Board Members wish to attend it would be beneficial for future decisions on setting water rates.


CODE ENFORCEMENT OFFICER, STEVE DEHOND, REPORTED THE FOLLOWING:
--There were 17 permits issued in the Town; 12 in the Village of Clifton Springs; 6 in the Village of Manchester and 7 in the Village of Shortsville in May.
--Fees Collected -- $365.00.

--Estimated Construction costs -- $62,620.00.
--Steve and Marty performed 32 fire inspections in the Town and the 3 Villages in May.

--OPEN HOUSE FOR THE COMP PLAN: The Comprehensive Plan has been completed and there will be an "Open House" for the public to review this Plan on Thursday, July 20th at 6:30 p.m. at the Manchester Town Hall.

--Steve presented the Board with a "final draft" of the proposed Solar Code, and as stated earlier this meeting, this Proposed Code needs to go to the Attorney and the County prior to the final adoption by the Town Board.

RESOLUTION #77–APPROVAL TO PROCEED WITH PROCEDURE RE: CODE FOR SOLAR ENERGY SYSTEMS
On motion of Councilman Davis, seconded by Councilman Miller, the following resolution was unanimously ADOPTED:
VOTE: AYES-4 NAYS-0
Supervisor Gallahan - Absent

RESOLVED, to approve of Steve DeHond, CEO, to proceed with the required procedure for getting the Code in place re: the Solar Energy Systems and forward it to the Town Attorney to prepare it in local law format, and then be forwarded to the County Planning Dept. for their review.


--Councilman Denosky asked if Mr. DeHond has checked the property on St. Rt. 21? There is a camper parked in front of the house by the road and next door there are other items/boat trailer, etc. parked where they shouldn't be. Steve &/or Marty will check on this issue.

ACTING ASSESSOR, VINCE FISCHER REPORTED THE FOLLOWING:
--Grievance Day was May 23rd. There were 11 Grievance's received.
--There is one vacancy on the Board of Assessment Review, due to the unfortunate passing of BAR Member, Thomas Coyne. Do we advertise for that vacancy?
Deputy Phillips: Yes.
--Jennifer and Vince are still working on updating files with the Mobile Home Parks. They are done with taking photos in the parks.
--There is a seminar re: Exemption Administration to be held in Batavia, May 16th from 8:30 a.m. to 4:00 p.m. at a cost of $110.00. Vince would like to attend if the Board approves.


RESOLUTION #78–APPROVAL FOR VINCENT FISCHER TO ATTEND SEMINAR IN BATAVIA
On motion of Councilman Davis, seconded by Councilman Denosky, the following resolution was unanimously ADOPTED:
VOTE: AYES-4 NAYS-0
Supervisor Gallahan - Absent
RESOLVED, to approve of Vincent Fischer to attend the Seminar re: Exemption Administration in Batavia, NY on Friday, May 16th at a cost of $110.00.


--Councilman Miller asked if the Town had any jurisdiction in the Mobile Home Parks. In Lake Country MHP there are some lawns that are very high. Steve and/or Marty will check on the properties Wednesday, June 14th.


***Deputy Supervisor Phillips asked Jacob Weed if he wished to address the Board at this time regarding the Town Website.
Mr. Jacob Weed informed the Board that his business used to be located in Canandaigua, and has since moved to Shortsville for the past 6-7 years. Mr. Weed specializes in IT services, and website designs. Mr. Weed has expressed his interest in taking over the Town of Manchester website to make it more user friendly, updated and easily accessible. He has submitted a proposal to the Board, and is very willing to work with the Town, as he has done with the Village of Shortsville. The proposed fee would be $50.00/mo.; $600.00/yr. to host and maintain the website. Mr. Weed would set up the site and the Town Employees would be encouraged to keep the updates on it and have the ability to make changes to the calendar as necessary. Mr. Weed is very willing and eager to help the Town out by providing this service at a very reasonable cost.
Deputy Phillips thanked Mr. Weed for his presentation and information which will be discussed further at another meeting.


BOARD MEMBER ITEMS:
--Councilman Denosky has been in contact with the Ontario Lock N Key representative and the installation of the door locks for the meeting/court room will be scheduled soon.

--Deputy Phillips reported that he had sent an email to the Board members regarding the Census meeting that he attended last Friday. The importance of getting all addresses for each of the residents in the Town of Manchester was a priority for the company conducting the 2020 Census. An accurate Census is very important for the impact it has on the Town at the County, Congressional and Federal District level(s) as well as for Grant funding. Brief discussion continued regarding the procedure that the company would be utilizing to conduct the census to begin in 2018. **A resolution to support the Census will be provided to the Board at another meeting.

--Councilman Denosky asked if we would be advertising for the Constable position, due to the resignation of Tamara Vienna.
--Town Clerk JoAnn Henry will put the advertisement(s) in the Merchandiser for a Part-Time Constable and a BAR Member.

RESOLUTION #79– APPROVAL TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING EMPLOYMENT ISSUES
On motion of Councilman Denosky, seconded by Councilman Davis, the following resolution was unanimously ADOPTED:
VOTE: AYES-4 NAYS-0
Supervisor Gallahan - Absent
RESOLVED, to enter into executive session for the purpose of discussing employment issues, 7:40 p.m.

RESOLUTION #80–APPROVAL TO GO OUT OF EXECUTIVE SESSION AND CONTINUE WITH THE REGULAR MEETING
On motion of Councilman Denosky, seconded by Councilman Miller, the following resolution was unanimously ADOPTED:
VOTE: AYES-4 NAYS-0
Supervisor Gallahan - Absent
RESOLVED, to go out of executive session at this time, 7:55 p.m., and resume the regular meeting.

RESOLUTION #81 - AUDIT OF CLAIMS APPROVAL
On motion of Councilman Davis, seconded by Councilman Denosky, the following resolution was unanimously ADOPTED:

VOTE: AYES-4 NAYS-0
Supervisor Gallahan - Absent
RESOLVED, to approve to pay the 2017 bills as follows:
GENERAL FUND, in the amount of $18,836.66 as set forth on the Abstract dated 06/13/2017;

ZONING FUND, in the amount of $2,671.12 as set forth on the Abstract dated 06/13/2017;

HIGHWAY FUND, in the amount of $67,285.37 as set forth on the Abstract dated 06/13/2017;

WATER FUND, in the amount of $5,406.26 as set forth on the Abstract dated 06/13/2017;

TRUST & AGENCY FUND, in the amount of $9,708.12 as set forth on the Abstract dated 06/13/2017.

RESOLUTION #82 - APPROVAL FOR PAYMENT TO DEPUTY HIGHWAY SUPERINTENDENT FOR CELL PHONE
On motion of Councilman Davis, seconded by Councilman Denosky, the following resolution was unanimously ADOPTED:

VOTE: AYES-4 NAYS-0
Supervisor Gallahan - Absent
WHEREAS, a voucher submitted for $150.00 payment was done so after the bookkeeper prepared the Abstract for this meeting; therefore it is
RESOLVED, to approve the payment request as submitted by Willie Murphy to be authorized by this resolution and to then be included on the Abstract at the July 11th meeting.

TOWN JUSTICE REPORTS: The monthly report(s) from Justice Denosky for April and May were submitted to the Board at this time; and the monthly report from Justice Gosper for May was also submitted to the Board for their review.
--ADJOURNMENT: There was no other business before the Board at this time. Deputy Phillips moved to adjourn the meeting, 8:00 p.m., seconded by Councilman Davis, unanimously APPROVED.
Respectfully Submitted,

JoAnn C. Henry, Town Clerk


MANCHESTER TOWN BOARD - REGULAR MEETING - MAY 9, 2017 - 6 P.M.

The Regular Monthly Meeting of the Manchester Town Board was held tonight, May 9th, 6:00 p.m. at the Manchester Town Hall with the following members present:
Jeffery Gallahan Supervisor
Douglas Davis Councilman
Charles Denosky, Jr. Councilman
Donald Miller, Jr. Councilman
David Phillips (6:20 p.m.) Councilman
OTHERS PRESENT: JoAnn Henry, Town Clerk; Steve DeHond, Code Enforcement Officer; Wayne Holtz, Highway/Water Superintendent; Vince Fischer, Acting Assessor; Kevin Lyke, Highway Employee; and Corey Mahoney, Town Resident.
CALL TO ORDER: Supervisor Gallahan opened the May 9th Regular Board meeting at this time, 6:00 p.m.
 
RESOLUTION #60 - APPROVAL OF MINUTES: REGULAR MEETING, APRIL 11th, 2017 AS SUBMITTED.
On motion of Councilman Davis, seconded by Councilman Miller, the following resolution was unanimously ADOPTED:
VOTE: AYES-4 NAYS-0
Councilman Phillips - Absent for Vote
RESOLVED, to approve the minutes from the Regular Meeting held on April 11th, 2017 as submitted.


RESOLUTION #61 – APPROVAL OF SUPERVISOR’S MONTHLY FINANCIAL STATEMENT
On motion of Councilman Davis, seconded by Councilman Miller, the following resolution was unanimously ADOPTED:

VOTE: AYES-4 NAYS-0
Councilman Phillips - Absent for Vote
RESOLVED, to approve the Supervisor’s Monthly Report as submitted. See minute book attachment for report.


RESOLUTION #62–APPROVAL OF TOWN CLERK’S MONTHLY REPORT
On motion of Councilman Miller, seconded by Councilman Davis, the following resolution was unanimously ADOPTED:
VOTE: AYES-4 NAYS-0
Councilman Phillips - Absent for Vote

RESOLVED, to accept the Town Clerk’s report as follows:
--143 Dog Licenses (143 N & R; 3-Tags) $ 1,836.00
-- State Surcharge Fees 181.00
-- Transfer Station 3,241.14
-- Zoning Fees 1,322.05
-- DEC Licenses 345.00
-- Bingo Proceeds 51.63
-- 14 Certified Copies (5-M;9-D) 140.00
-- 7 Marriage Licenses & Cert. 280.00

TOTAL COLLECTED--------------------------- $ 7,396.82
PAID TO NYSDEC------------------------------ $ 323.03
PAID TO STATE--------------------------------- $ 338.50
PAID TO SUPERVISOR (TOWN)----------- $ 6,735.29


Supervisor Gallahan asked Mr. Corey Mahoney if he wished to address the Board at this time.
Corey Mahoney: Informed the Board that he has spoken to Superintendent Holtz regarding the situation of the culvert pipe that was put in by his property on Howland Road. Mr. Mahoney asked why a 24" pipe was put in at a higher pitch where there was originally a 28" pipe, and insisted that this was the reason for his property being flooded.
Superintendent Holtz informed all in attendance that the pipe size was sufficient and the pitch was not put in higher. The water is coming from a run-off from the hill, and it is all swamp in that area.
--Following a lengthy discussion, Supervisor Gallahan asked Mr. Mahoney what it was that he wished the Town to do.
Mr. Mahoney: Requested to have the 24" culvert pipe replaced with a 28" pipe.
Supervisor Gallahan: The Board will take this request into consideration and speak to Superintendent Holtz further regarding this situation and request.
Mr. Mahoney thanked the Board and left the meeting.

Supervisor Gallahan received and reviewed the following correspondence with the Board at this time (See minute book attachment for all correspondence):

05/03, Town Clerk Monthly Report, 5/1/2017.

05/02, Supervisors Monthly Report, 03/31/17 to 04/30/17.

04/12, David Goehring, NYS DOT, speed reduction rejection letter for Pearl Street, Clifton Springs request.

04/01, Jennifer Sainsbury, Relay for Life of Ontario County venue, to be held on June 10th at the Finger Lakes Gaming and Racetrack in Farmington from 3 p.m. to 12 Midnight.

04/25, Bill Morgan, Turner-Schrader Post 34, Memorial Day invite, 9:30 A.M.

04/28, - Ontario County Sales Tax report, 1st quarter sales.

04/17, - Ontario County Weights & Measures, test report, Transfer Station, tested and approved.
03/31, - Bank Account Collateralization Report as of 3/31/17.

04/17, Josh Stern, Casella, re: rate increase for Municipalities as of May 1st, 2017.

04/14, Lori Reals, CSFD monthly report for March 2017.

04/04, Village of Manchester Fire Dept. Report for March 2017; and for 1/1/17 to 3/31/17 & Report in the Addendum Items.

04/05, Richard Twilley, Spectrum, organizational clarification.

04/04, Kendall Larsen, NYS DOH, Community Water Supply regulations.

04/03, Sheryl Robbins, NYS DOH, approval of plans for project addition of "Clearitas."

05/02, Mary Krause, Ontario County Administrator, shared services participation request.

ADDENDUM ITEMS: Scott DeCook letter of interest to serve on the Zoning Board.


STATE AUDIT: Supervisor Gallahan informed the Board that he wished to proceed with requesting the State to conduct an audit of the Town's records. Brief discussion was held and all Board Members were in agreement to have Supervisor Gallahan proceed with this request.


PARADE INFO: Supervisor Gallahan asked the Board Members who would be attending the following parade celebrations: Memorial Day, Shortsville Fireman's Parade and the Sulpher Springs Parade. Supervisor Gallahan will respond to each of the invites for who will attend.

**NOTE: Councilman Phillips entered meeting-6:20 p.m.

MEETING / COURT ROOM DOOR LOCKS DISCUSSION: Supervisor Gallahan informed the Board that there were three (3) option quotes submitted by Ontario Lock N Key Company. Curtis Locksmithing did not wish to submit a bid, and the others contacted by Councilman Denosky did not respond to the request. The three quotes were discussed and reviewed at this time. Option #1-$1,224.00; Optiion #2-$573.22; and Option #3-$192.64. The following Board action was taken.

RESOLUTION #63–APPROVAL OF QUOTE SUBMITTED BY ONTARIO LOCK N KEY FOR INTALLING LOCK(S) ON THE MEETING ROOM / COURT ROOM DOOR(S)
On motion of Councilman Phillips, seconded by Councilman Davis, the following resolution was unanimously ADOPTED:
VOTE: AYES-5 NAYS-0

WHEREAS, Town Justice Denosky and this Board have been concerned with the safety and security issues in the Town Hall facility and in the Meeting / Court Room area, and have pursued getting quotes to have locks installed on the doors to that room; and

WHEREAS, quotes have been received and discussed as follows: Option #1-$1,224.00; Optiion #2-$573.22; and Option #3-$192.64; and the Board wishes to have lock(s) installed on the door(s) going into the meeting / court room area; therefore it is
RESOLVED, to approve the quote of $192.64 as submitted in Option #3 from Ontario Lock N Key, 181 South Main Street, Canandaigua, N.Y.; and to have Councilman Denosky contact this Company to proceed with getting the locks installed.

CHIPS DISC.: Supervisor Gallahan informed the Board of how the CHIPS funding process was done. There is approximately $135,000; $30,000; and $25,570. in CHIPS funding that the Town of Manchester is entitled to. To get reimbursement, you have to spend the money first, then submit paperwork / proof to the State with receipts and copies of the canceled check(s) to get reimbursed. Due to this process, Supervisor Gallahan asked the Board for consideration of approval of vouchers that are affiliated with CHIPS reimbursement program funding to be done (approved) by the Supervisor and one of the Board Members prior to a Board Meeting in order to get the process started for reimbursement.
Brief discussion was held, the following Board action was taken.


RESOLUTION #64–APPROVAL OF AUTHORIZATION FOR THE TOWN SUPERVISOR AND ONE BOARD MEMBER TO SIGN OFF ON VOUCHERS SUBMITTED PRIOR TO BOARD MEETING(S) FOR THOSE AFFILIATED WITH CHIPS FUNDING
On motion of Councilman Phillips, seconded by Councilman Davis, the following resolution was unanimously ADOPTED:
VOTE: AYES-5 NAYS-0

WHEREAS, the CHIPS funding reimbursement program requires Municipalities to spend the money on projects first, then submit proof / paperwork, receipts and copies of canceled checks to the State for reimbursement; and due to limited funds, it would benefit the Town to get the required paperwork into the State as soon as possible; therefore it is

RESOLVED, to approve of the Town Supervisor and one of the Board Members to
authorize vouchers that are affiliated with the CHIPS reimbursement program funding to be done prior to a Board Meeting in order to get the process started for reimbursement.


RESOLUTION #65–RESOLUTION OF APPRECIATION AND SYMPATHY TO THE FAMILY OF OLIVER APPLETON
On motion of Councilman Davis, seconded by Councilman Phillips, the following resolution was unanimously ADOPTED:
VOTE: AYES-5 NAYS-0

WHEREAS, this Town Board and the Town Employees were saddened to learn of the recent passing of Mr. Oliver "Pudge" Appleton, former Zoning Board Member for the Town of Manchester; and

WHEREAS, Mr. Appleton faithfully served the residents of the Town of Manchester for several years, since 1990, in the capacity of being a Member of the Zoning Board; and

WHEREAS, the many years of public service were served with dedication, respect, professionalism and kindness that endeared "Pudge" to those who worked with him and those he served; therefore, be it

RESOLVED, that this Town Board, on behalf of its members, both past and present, and the Town Employees sincerely appreciates the many years of service Mr. Appleton served; and hereby mourns the passing of Oliver "Pudge" Appleton, and extends their sincere sympathy to his family; and it is

FURTHER RESOLVED, that this Resolution of Appreciation and Sympathy will be forwarded to the family of Mr. Appleton, and will remain as a permanent record of the Town of Manchester.

Supervisor Gallahan informed the Board that the "Mutual Aid Agreement" for Highway Equipment and Labor with Ontario County has been submitted and reviewed, and the term will be for five (5) years, as done in the past upon authorization. Superintendent Holtz has been pleased with this "agreement" in the past and it would be good to continue.

RESOLUTION #66–APPROVAL OF "MUTUAL AID AGREEMENT" FOR HIGHWAY EQUIPMENT AND LABOR WITH ONTARIO COUNTY, AND AUTHORIZATION TO SIGN THE AGREEMENT
On motion of Councilman Phillips, seconded by Councilman Denosky, the following resolution was unanimously ADOPTED:
VOTE: AYES-5 NAYS-0
WHEREAS, the "Mutual Aid Agreement" with the Town and Ontario County has worked out well in the past years, and continues to be a good practice to share resources and talent; therefore be it

RESOLVED, to approve of the "Mutual Aid Agreement" as submitted, and to authorize Supervisor Gallahan to sign the said agreement on behalf of the Town of Manchester.

DEPARTMENT REPORTS:
Town Justice Denosky informed the Board that she and Councilman Miller have interviewed a candidate for the Court Clerk position that will be vacant when Wendy Lyn-Ayres resigns. The recommendation is for the Board to approve of Katy Wood, from Penn Yan at a pay rate of $13.50/hr. to work up to 18 hrs. per week. Ms. Wood has court clerk experience.

RESOLUTION #67–APPROVAL OF HIRING PART-TIME COURT CLERK
On motion of Councilman Phillips, seconded by Councilman Miller, the following resolution was unanimously ADOPTED:
VOTE: AYES-5 NAYS-0
WHEREAS, the current Court Clerk, Wendy Ayres will be working on Wednesday, May 17th, and then resigning from the position of Part-time Court Clerk; and

WHEREAS, Town Justice Denosky and Councilman Miller have interviewed a person and are recommending the Board to approve of Katy Wood for this soon to be vacant position; therefore, be it

RESOLVED, to approve and appoint Katy Wood, 1733 Flat Street, Penn Yan, N.Y. to the position of Part-time Court Clerk, at a pay rate of $13.50/hr., to work up to 18 hrs. per week; to begin work on Wednesday, May 10th, 2017.
MANCHESTER TOWN BOARD - REGULAR MTG. - MAY 9, 2017 - (CONT.)

Justice Denosky informed the Board that the computer system(s) are finally connected together and currently running. There are two new printer/scanner/fax machines that were provided by the Court System, which were very badly needed. One in the Court Room and one in the Court Office. The locked door for the meeting / court room is necessary for safety and security purposes especially due to the computer system located in the Court Room.

HIGHWAY/WATER SUPERINTENDENT WAYNE HOLTZ, REPORTED THE FOLLOWING:
--The crew micro milled the road from Curran Road to Rt. 21.
--We will be oiling and stoning roads and also helping the Villages of Clifton Springs and Shortsville do the same. We will be helping the Village of Manchester with milling and paving.
--The new zero turn mower came in today.
--The water main pipe that has been here from the last project was put on Auction Direct to sell. Update to be given as received.
--We will be ready to switch to new system with Clearitas this week. All approvals have been received.
--The new master meter for the water plant has been replaced, the original meter was done in approximately the 2000 year.
--We have been working on repairing the guardrail on Outlet Road, Silver Street and Townline Road.
--Jason Lannon at the Village of Clifton Springs has been notified of the response received from NYSDOT regarding the denial of the speed reduction on Pearl Street, and the suggestion from NYSDOT for that area.

CODE ENFORCEMENT OFFICER, STEVE DEHOND, REPORTED THE FOLLOWING:
--There were 19 permits issued in the Town; 10 in the Village of Clifton Springs;5 in the Village of Manchester and 5 in the Village of Shortsville in April.
--Fees Collected -- $1,170.45.

--Estimated Construction costs -- $303,000.00.
--Steve and Marty performed 10 fire inspections in the Town and the 3 Villages in April.
--Steve presented the Board with a "draft" of the proposed Solar Code to be reviewed, and asked that any comments be submitted back to the Planning Board by May 16th for their next meeting.
KIRBY'S KOMPOUND ISSUES: Supervisor Gallahan informed the Board of several issues that have recently happened at Kirby's Kompound with the mud run that was held May 6th. Supervisor Gallahan was contacted by the Under Sheriff for the following issues: People driving up and down the road with the mud trucks; cars being parked along both sides of the road; a brawl that broke out with several people there; there were several highly intoxicated people there; one person was taken to the hospital. All of these incidents were / are very concerning.
Supervisor Gallahan asked for Steve to review the application submitted by Mr. Waite for the mud runs; and for Steve to contact Mr. Waite to have him attend the next meeting on June 13th.
Steve informed the Board that the Town has the right to review the application after each of the events.

ACTING ASSESSOR, VINCE FISCHER REPORTED THE FOLLOWING:
-- Jennifer, the newly hired Assessor's Aide, is working out very well. She has been uploading the income verification program applications received, and getting the filing caught up.
--Vince attended the BAR training on May 4th at the County, along with Judy Romeiser, BAR Member.
--Vince signed up for an online class for "Fundamentals of Assessment" on May 24th.
--Vince will also attend the training held at Cornell from July 18th thru the 20th, the fee is $400.00.

RESOLUTION #68–APPROVAL OF TRANSFER
On motion of Councilman Denosky, seconded by Councilman Phillips, the following resolution was unanimously ADOPTED:
VOTE: AYES-5 NAYS-0

RESOLVED, to approve the following transfer:

From: Amount: To:
GENERAL FUND
A1990.4 $ 5.00 A1350.4 To cover Dog Control Contract.


Supervisor Gallahan informed the Board that a letter of interest to serve on the ZBA has been received from Scott DeCook. There is a vacancy on the ZBA, due to the recent passing of ZBA Member Oliver Appleton. Supervisor Gallahan read the letter to the Board at this time.


RESOLUTION #69–APPROVAL TO APPOINT SCOTT DECOOK TO THE ZONING BOARD OF APPEALS
On motion of Councilman Denosky, seconded by Councilman Miller, the following resolution was unanimously ADOPTED:
VOTE: AYES-5 NAYS-0

WHEREAS, there is currently a vacancy on the Zoning Board of Appeals, due to the unfortunate, recent passing of Oliver Appleton; and

WHEREAS, a letter of interest from Scott DeCook to serve on the ZBA has been received by this Board; therefore be it

RESOLVED, to approve and appoint Scott DeCook, 305 Co. Rd. 27, Clifton Springs, N.Y. to serve on the Zoning Board of Appeals effective upon this Resolution of Approval/Appointment, to serve the remaining term of former ZBA Member, Mr. Appleton, which expires on 12/31/2019.


Supervisor Gallahan: FYI: Water rates will need to be reviewed soon and discussed at another meeting.


BOARD MEMBER ITEMS:
Councilman Davis: Questioned the issues at the transfer station with the swipe cards.
Town Clerk, JoAnn Henry, informed the Board that there are several card dates that are expiring, due to the original date purchased. Several people were recently in questioning if they lose the money on the card if it hits the expiration date and automatically goes inactive. Most of the people understand how the system works after it is explained to them.

Councilman Davis asked Superintendent Holtz about the situation that Mr. Mahoney had addressed the Board about. Superintendent Holtz did not feel the pipe should be replaced, and that the 24" pipe is sufficient for the flows in that area, and the 28" pipe would not make a difference. It is a swamp area. If the Board requests the elevation to be checked again, he will do so. No other comments /or/ requests from the Board were stated at this time.


Supervisor Gallahan met with members of the Ontario County IDA, Michael Manikowski, the Owner of Green Renewable and some of the Company's Representatives to discuss the intentions of Green Renewable for expansion. The original proposal given to the Village of Manchester Planning Board had to be revised, due to some issues. The Company still wishes to continue with an expansion on that property and are checking into options. There are currently 35 Employees there, and 7 drivers.


Councilman Phillips briefly discussed / reviewed the 4 Year Comparison of Actual Savings Account Balance sheet at this time.


DOLOMITE BLASTING ISSUE: Supervisor Gallahan informed the Board that he was contacted by Mr. Rodman, who's residence is across the street from the Dolomite facility on Lover's Lane. Mr. Rodman is always notified when the blasting is going to be done at the facility, but following that procedure, his well water is extremely bad (almost black). Mr. Rodman also informed Supervisor Gallahan that he and his family are experiencing health related issues due to volume of dust coming from the facility. Supervisor Gallahan contacted NYSDOH and DEC regarding the issues that Mr. Rodman was experiencing. Mr. Rodman was advised to have a water sample taken following the blasting, and DEC representative(s) will be checking further into this issue.


RESOLUTION #70 - AUDIT OF CLAIMS APPROVAL
On motion of Councilman Davis, seconded by Councilman Phillips, the following resolution was unanimously ADOPTED:

VOTE: AYES-5 NAYS-0

RESOLVED, to approve to pay the 2017 bills as follows:
GENERAL FUND, in the amount of $24,993.69 as set forth on the Abstract dated 05/09/2017;

ZONING FUND, in the amount of $17,095.81 as set forth on the Abstract dated 05/09/2017;

HIGHWAY FUND, in the amount of $28,787.43 as set forth on the Abstract dated 05/09/2017;

WATER FUND, in the amount of $11,081.38 as set forth on the Abstract dated 05/09/2017;

TRUST & AGENCY FUND, in the amount of $9,723.12 as set forth on the Abstract dated 05/09/2017.

--ADJOURNMENT: There was no other business before the Board at this time. Supervisor Gallahan moved to adjourn the meeting, 7:40 p.m., seconded by Councilman Davis, unanimously APPROVED.


Respectfully Submitted,

JoAnn C. Henry, Town Clerk

Next meeting: June 13, 2017 - 6:00 p.m.


MANCHESTER TOWN BOARD - REGULAR MEETING - APRIL 11, 2017 - 6 P.M.

The Regular Monthly Meeting of the Manchester Town Board was held tonight, April 11th, 6:00 p.m. at the Manchester Town Hall with the following members present:
Jeffery Gallahan Supervisor
Douglas Davis Councilman
Charles Denosky, Jr. Councilman
Donald Miller, Jr. Councilman
David Phillips Councilman
OTHERS PRESENT: Jill Havens, Deputy Clerk; Steve DeHond, Code Enforcement Officer; Wayne Holtz, Highway/Water Superintendent; Vince Fischer, Acting Assessor; Kevin Lyke, Highway Employee.
ABSENT: JoAnn Henry, Town Clerk.
CALL TO ORDER: Supervisor Gallahan opened the April 11th Regular Board meeting at this time, 6:00 p.m.
 
RESOLUTION #45 - APPROVAL OF MINUTES: REGULAR MEETING, MARCH 14th, 2017 AS SUBMITTED.
On motion of Councilman Denosky, seconded by Councilman Davis, the following resolution was unanimously ADOPTED:
VOTE: AYES-5 NAYS-0

RESOLVED, to approve the minutes from the Regular Meeting held on March 14th, 2017 as submitted.


RESOLUTION #46 – APPROVAL OF SUPERVISOR’S MONTHLY FINANCIAL STATEMENT
On motion of Councilman Phillips, seconded by Councilman Miller, the following resolution was unanimously ADOPTED:

VOTE: AYES-5 NAYS-0

RESOLVED, to approve the Supervisor’s Monthly Report as submitted. See minute book attachment for report.


RESOLUTION #47–APPROVAL OF TOWN CLERK’S MONTHLY REPORT
On motion of Councilman Phillips, seconded by Councilman Denosky, the following resolution was unanimously ADOPTED:
VOTE: AYES-5 NAYS-0

RESOLVED, to accept the Town Clerk’s report as follows:
--200 Dog Licenses (200 N & R) $ 2,574.00
-- State Surcharge Fees 258.00
-- Transfer Station 1,816.84
-- Zoning Fees 957.40
-- DEC Licenses 455.00
-- Fax Fees 7.00
-- Photocopies .25
-- Bingo Proceeds 88.17
-- 5 Certified Copies 50.00

TOTAL COLLECTED--------------------------- $ 6,206.66
PAID TO NYSDEC------------------------------ $ 446.68
PAID TO STATE--------------------------------- $ 258.00
PAID TO SUPERVISOR (TOWN)----------- $ 5,501.98


Supervisor Gallahan received and reviewed the following correspondence with the Board at this time (See minute book attachment for all correspondence):

04/04, Supervisors Monthly Report, 02/28/17 to 03/31/17.

04/03, Town Clerk Monthly Report, 4/3/2017.

04/01, Quarterly Investment Report (January 1st thru March 31st, 2017).

03/24, Chris Mueller, Charter Communications, programming changes/updates.

03/22, Clifton Springs Fire Dept. Annual Report, 2016 year.

03/22, Lori Reals, Clifton Springs Fire Dept. January & February reports.

03/21, Association of Towns 2017 Legislative program resolutions.

03/20, Sulphur Springs Festival Parade invite.

03/2017, Erie Canalway 2017 annual report.

03/25, Craig Gallahan, Thank you.

03/2017, Manchester Volunteer Fire Dept. community event invite-April 30th from 11 a.m. to 3 p.m. at the Fire Dept.

03/14, Keith Weise, Troy & Banks, Audit Contract and REFUND checks! (RG&E and NYSEG; and Windstream utilities).

03/2017, BECKS new name & services letter, Fore Recycling Incorporated.

04/07, JoAnn Henry, Tax Collector's Settlement paperwork.


Supervisor Gallahan discussed the sample resolution for the standard workday reporting that was required by the NYS Retirement System. The following action was taken.

RESOLUTION #48-APPROVAL OF STANDARD WORK DAY AND REPORTING RESOLUTION
On motion of Councilman Davis, seconded by Councilman Phillips, the following resolution was unanimously ADOPTED:
VOTE: AYES-5 NAYS-0

WHEREAS, it has been required by the NYS Retirement System for the Town Board to set a standard work day for Elected and Appointed Officials; now, therefore,

BE IT RESOLVED, that the Town Board of the Town of Manchester hereby established the following as standard work days for elected and appointed officials and will report the following days worked to the New York State and Local Employees' Retirement System based on the time keeping system records or the record of activities maintained and submitted by these officials to the clerk of this body:
Town Justice: 6 hrs/day; Assessor: 8 hrs/day.


RESOLUTION #49-RESOLUTION ISSUING SEQRA POSITIVE DECLARATION FOR THE ONTARIO COUNTY FREIGHT RAIL CORRIDOR DEVELOPMENT PLAN AREA 1-TOWN OF MANCHESTER
On motion of Councilman Davis, seconded by Councilman Denosky, the following resolution was unanimously ADOPTED:
VOTE: AYES-5 NAYS-0

WHEREAS, the Federal Highway Administration (FHWA), through the Genesee Transportation Council (GTC), awarded a grant to Ontario County to prepare the Ontario County Freight Rail Corridor Development Plan: Area 1 – Town of Manchester (the “Plan”); and

WHEREAS, adoption of the Plan has been classified as a “Type I” action under the State Environmental Quality Review Act (“SEQRA”), Article 8 of the New York State Environmental Conservation Law and its implementing regulations (6 N.Y.C.R.R. Part 617), a coordinated review was conducted, and the Town of Manchester (the “Town”) is the “lead agency” for purposes of undertaking the coordinated environmental review of the proposed action; and

WHEREAS, no involved agency objected to the Town acting as lead agency; and
WHEREAS, the Town has duly considered the proposed action, the Full Environmental Assessment Form (“FEAF”), the criteria for determining whether the action will have a significant adverse impact on the environment as set forth in 6 N.Y.C.R.R. § 617.7(c) of the SEQRA regulations, and such other information deemed appropriate; and

WHEREAS, a draft Plan has been prepared; and
WHEREAS, Part 2 of the FEAF - Identification of Potential Project Impacts has been prepared and identified potential moderate to large impacts that may occur as a result of the proposed action; and

WHEREAS, Part 3 of the FEAF - Evaluation of the Magnitude and Importance of Project Impacts and Determination of Significance has been prepared and determined that the proposed action may result in one or more significant adverse impacts on the environment;

NOW, THEREFORE, BE IT RESOLVED by the Town Board of the Town of Manchester that the Town is the lead agency under SEQRA, the proposed action is a “Type I” action, and may result in one or more significant adverse impacts on the environment; and further

RESOLVED, the attached Positive Declaration, incorporated herein by reference, is issued and adopted for the reasons stated in the attached Positive Declaration; and further

RESOLVED, that based on the FEAF , a generic environmental impact statement (“GEIS”) must be prepared to further assess potential impacts and possible mitigation and evaluate alternatives to avoid or reduce those impacts; and further

RESOLVED, scoping will not be conducted for the proposed action; and further

RESOLVED, that the Supervisor of the Town of Manchester is authorized to sign the Positive Declaration in accordance with SEQRA; and further

RESOLVED, that the Clerk of this Board send certified copies of this resolution and the FEAF to the Commissioner of the New York State Department of Environmental Conservation, the Region 8 Office of the New York State Department of Environmental Conservation, the New York State Department of Transportation, and the Villages of Shortsville, Manchester, and Clifton Springs, the Town of Farmington, the Ontario County Department of Economic Development, and the Genesee Transportation Council; and

RESOLVED, that notice of this Positive Declaration be submitted for publication in the Environmental Notice Bulletin as required by 6 NYCRR § 617.12 by the Clerk of this Board.

RESOLUTION #50– APPROVAL TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING EMPLOYMENT ISSUES
On motion of Councilman Davis, seconded by Councilman Denosky, the following resolution was unanimously ADOPTED:
VOTE: AYES-5 NAYS-0

RESOLVED, to enter into executive session for the purpose of discussing employment issues, 6:04 p.m. Vince Fischer was asked to attend this session.

RESOLUTION #51–APPROVAL TO GO OUT OF EXECUTIVE SESSION AND CONTINUE WITH THE REGULAR MEETING
On motion of Councilman Phillips, seconded by Councilman Miller, the following resolution was unanimously ADOPTED:
VOTE: AYES-5 NAYS-0

RESOLVED, to go out of executive session at this time, 6:17 p.m., and resume the regular meeting.


RESOLUTION #52-APPROVAL TO APPOINT ASSESSOR'S AIDE, JENNIFER FAGNER
On motion of Councilman Miller, seconded by Councilman Davis, the following resolution was unanimously ADOPTED:
VOTE: AYES-5 NAYS-0

WHEREAS, there was a vacancy for the part time position of Assessor's Aide, and upon the application approval from the Ontario County Human Resources Dept. and the recommendation from the "Interview Committee" and Acting Assessor, Vince Fischer, it is hereby

RESOLVED, to approve the appointment of Jennifer Fagner, 893 Co, Rd. 7, Clifton Springs, N.Y., to the position of Assessor's Aide, Part-time, to begin work as of April 24th, 2017, at 20 hrs. per week, (not to exceed 24 hrs. per week) at a pay rate of $12.50/hr.; and the days for Ms. Fagner to work will be determined by Vince Fischer, Acting Assessor.


RESOLUTION #53-APPROVAL TO APPOINT PART TIME TRANSFER STATION OPERATOR, DAVID BURNETT
On motion of Councilman Denosky, seconded by Councilman Davis, the following resolution was unanimously ADOPTED:
VOTE: AYES-5 NAYS-0

RESOLVED, to approve the appointment of David Burnett, 44 South Main Street, Manchester, N.Y., to the position of Part-time Transfer Station Operator, to work on an as needed basis, effective upon adoption this Resolution, at a pay rate of $11.47/hr.


RESOLUTION #54-APPROVAL TO APPOINT JOHN CHIMERA TO THE POSITION OF CONSTABLE, PART TIME, AS NEEDED
On motion of Councilman Denosky, seconded by Councilman Phillips, the following resolution was unanimously ADOPTED:
VOTE: AYES-5 NAYS-0

WHEREAS, there was a request from Town Justice Denosky to have another Constable to fill in on an as needed basis when either of the two existing Constables were not available to work; and applications have been submitted to the County Human Resources Dept. for approval, and upon review, it is hereby

RESOLVED, to approve the appointment of John Chimera, 11 Kathlyn Avenue, Phelps, N.Y., to the position of Constable, Part-time, to work on an as needed basis, effective upon adoption this Resolution, at a pay rate of $14.20/hr. Work days will be only as needed, to be determined by the Town Justice.


HIGHWAY/WATER SUPERINTENDENT WAYNE HOLTZ, REPORTED THE FOLLOWING:
--The crew got the conduit in from the highway facility to the transfer station for the cable and telephone lines.
--We have a lot of drainage work to do.
--We have started removing the plows off of the trucks.
--Working on Spring clean up.
--A comparison listing of labor costs for the highway department employees working an 8 hr. day as opposed to a 10 hr. day was presented to the Board at this time. The total was an increase of $6,549.61 for this past winter season. (copy of listing in mtg. correspondence.)

HIGHWAY/WATER SUPERINTENDENT REPORT CONT.:
--Copy of the letter from NYSDOH was reviewed and discussed at this time. The letter was a violation notice due to a sample being overfilled. The Lab did not respond to inform the Town of this issue when it was received. Another sample was submitted, and it will be noted in the Annual Water Report.

--There is a new pricing available to government municipalities, National IPA. A Resolution from the Town Board is required for the Town's participation in this program. The following action was taken.

RESOLUTION #55 - APPROVAL TO PARTICIPATE IN PURCHASING PROGRAM FOR GOVERNMENT MUNICIPALITIES
On motion of Councilman Denosky, seconded by Councilman Phillips, the following resolution was unanimously ADOPTED:
VOTE: AYES-5 NAYS-0

A RESOLUTION OF THE BOARD OF THE TOWN OF MANCHESTER, CLIFTON SRPINGS, N.Y. APPROVING THE TERMS AND CONDITIONS OF AN INTERLOCAL AGREEMENT BETWEEN THE REGION 4 EDUCATION SERVICE CENTER, LEAD AGENCY FOR THE COOPERATIVE PURCHASING NETWORK (TCPN) PROVIDING FOR COOPERATIVE PURCHASING PROGRAM FOR GOODS AND SERVICES; DESIGNATING WAYNE C. HOLTZ AS OFFICIAL REPRESENTATIVE OF THE TOWN OF MANCHESTER RELATING TO THE PROGRAM.

WHEREAS, the Town Board of the Town of Manchester has been presented a proposed Interlocal Agreement by and between the Region 4 Education Service Center, lead agency for the Cooperative Purchasing Network (TCPN), and the Town of Manchester found to be acceptable and in the best interests of the Town of Manchester and its citizens, are hereby in all things approved.

WHEREAS, the Town of Manchester of Clifton Springs, N.Y. pursuant to the authority granted under the Manchester Town Board desires to participate in the described cooperative purchasing program, whose lead agency, is Region 4 Education Service Center, and in the opinion that participation in the program will be highly beneficial to the taxpayers through the anticipated savings to be realized.

NOW, THEREFORE, BE IT RESOLVED BY THE TOWN BOARD OF THE TOWN OF MANCHESTER OF CLIFTON SPRINGS, NY.

Section I. The terms and conditions of the agreement having been reviewed by the Board of the Town of Manchester and found to be acceptable and in the best interests of the Town of Manchester and its citizens are hereby in all things approved.

Section II. The Highway Superintendent of the Town of Manchester under the direction of the Town Board of the Town of Manchester is hereby designated to act for the Town of Manchester in all matters relating to The Cooperative Purchasing Network including
the designation of specific contracts in which the Town of Manchester desires to participate.

Section III. This resolution shall become effective from and after its passage.

DULY PASSED AND APPROVED THE ELEVENTH DAY OF APRIL OF TWO THOUSAND SEVENTEEN.

CODE ENFORCEMENT OFFICER, STEVE DEHOND, REPORTED THE FOLLOWING:
--Fees Collected -- $957.40.

--Estimated Construction costs -- $132,185.00.
--Steve and Marty performed 12 fire inspections in the Town (9) and the 3 Villages (3).
--The Planning Board will be further reviewing the Solar Regulations at their next meeting on April 18th.


ACTING ASSESSOR, VINCE FISCHER REPORTED THE FOLLOWING:
--There were 204 Ag Exemption renewals received.
--571 Enhanced STAR Renewals, and 48 newly filed.
--Vince will be attending the BAR Training on Thursday, May 4th at the County.
--Robin Johnson and Vince have been working on updating the Mobile Home Park files with correct owner names.

BOARD MEMBER ITEMS:
--Councilman Denosky will follow up on getting quotes for locks on the meeting room / court room door.

RESOLUTION #56– APPROVAL TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING PENDING LITIGATION
On motion of Councilman Phillips, seconded by Councilman Davis, the following resolution was unanimously ADOPTED:
VOTE: AYES-5 NAYS-0

RESOLVED, to enter into executive session for the purpose of discussing pending litigation, 7:08 p.m.

RESOLUTION #57–APPROVAL TO GO OUT OF EXECUTIVE SESSION AND CONTINUE WITH THE REGULAR MEETING
On motion of Councilman Phillips, seconded by Councilman Davis, the following resolution was unanimously ADOPTED:
VOTE: AYES-5 NAYS-0

RESOLVED, to go out of executive session at this time, 7:17 p.m., and resume the regular meeting.
--TOWN COURT ISSUE: Discussion was held regarding the request from Town Justice Denosky at a prior meeting. Following discussion, the Board took the following action.

RESOLUTION #58–APPROVAL TO HAVE JUSTICE ROBERT GOSPER FILL IN FOR ONE COURT NIGHT PER MONTH / AS PER SEVENTH JUDICIAL COURT DISTRICT
On motion of Councilman Phillips, seconded by Councilman Davis, the following resolution was unanimously ADOPTED:
VOTE: AYES-4 NAYS-0
(1) Abstained from Vote - Councilman Denosky
WHEREAS, there is only one Town Justice currently working for the Town of Manchester, and a request has been received from Justice Denosky for additional pay, due to the current circumstances, which request is being denied; and

WHEREAS, the Seventh Judicial Court District has been contacted regarding this situation, and as per Judge Dollinger and Maryclaire Frank, Esq., the Phelps Town Judge, Robert Gosper, has agreed to take over one court night per month for the Town of Manchester; therefore, it is hereby

RESOLVED, to approve of having Judge Robert Gosper, the Phelps Town Judge, work for the Town of Manchester to take over Town Court nights on the first Wednesday of each month, and the rate of pay will be $250.00 per night. This will consist of Court appearance that night only, and any mail regarding his cases and any plea by mail for his cases; and be it

FURTHER RESOLVED, that Judge Gosper will need to set up a separate bank account for Manchester Court income and prepare a separate monthly report.


TOWN COURT NOTE: Any trials/hearings will be transferred to Justice Katherine Denosky; and Town Court will no longer be held on the 2nd & 5th Wednesday of each month.

RESOLUTION #59 - AUDIT OF CLAIMS APPROVAL
On motion of Councilman Phillips, seconded by Councilman Miller, the following resolution was unanimously ADOPTED:

VOTE: AYES-5 NAYS-0

RESOLVED, to approve to pay the 2017 bills as follows:
GENERAL FUND, in the amount of $13,067.42 as set forth on the Abstract dated 04/11/2017;

ZONING FUND, in the amount of $1,268.49 as set forth on the Abstract dated 04/11/2017;

HIGHWAY FUND, in the amount of $15,169.67 as set forth on the Abstract dated 04/11/2017;

WATER FUND, in the amount of $35,488.73 as set forth on the Abstract dated 04/11/2017;

TRUST & AGENCY FUND, in the amount of $9,889.11 as set forth on the Abstract dated 04/11/2017.

--ADJOURNMENT: There was no other business before the Board at this time. Supervisor Gallahan moved to adjourn the meeting, 7:19 p.m., seconded by Councilman Phillips, unanimously APPROVED.


Respectfully Submitted,

Jill Havens, Deputy Clerk JoAnn C. Henry, Town Clerk

NOTE: The minutes of this meeting were taken by Deputy Clerk, Jill Havens and transcribed by Town Clerk, JoAnn Henry.


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