MANCHESTER TOWN BOARD - REGULAR MEETING - MARCH 14, 2017

The Regular Monthly Meeting of the Manchester Town Board was held tonight, March 14th, 6:00 p.m. at the Manchester Town Hall with the following members present:
Jeffery Gallahan Supervisor
Douglas Davis Councilman
Charles Denosky, Jr. Councilman
Donald Miller, Jr. Councilman
David Phillips Councilman
OTHERS PRESENT: JoAnn Henry, Town Clerk; Town Justice Katherine Denosky.
ABSENT: Steve DeHond, Code Enforcement Officer; Wayne Holtz, Highway/Water Superintendent; Vince Fischer, Acting Assessor.
CALL TO ORDER: Supervisor Gallahan opened the March 14th Regular Board meeting at this time, 6:00 p.m.
 
RESOLUTION #38 - APPROVAL OF MINUTES: REGULAR MEETING, FEBRUARY 14th, 2017 AS SUBMITTED.
On motion of Councilman Phillips, seconded by Councilman Miller, the following resolution was unanimously ADOPTED:
VOTE: AYES-5 NAYS-0

RESOLVED, to approve the minutes from the Regular Meeting held on February 14th, 2017 as submitted.


RESOLUTION #39 – APPROVAL OF SUPERVISOR’S MONTHLY FINANCIAL STATEMENT
On motion of Councilman Davis, seconded by Councilman Denosky, the following resolution was unanimously ADOPTED:

VOTE: AYES-5 NAYS-0

RESOLVED, to approve the Supervisor’s Monthly Report as submitted. See minute book attachment for report.


RESOLUTION #40–APPROVAL OF TOWN CLERK’S MONTHLY REPORT
On motion of Councilman Denosky, seconded by Councilman Phillips, the following resolution was unanimously ADOPTED:
VOTE: AYES-5 NAYS-0
RESOLVED, to accept the Town Clerk’s report as follows:
--110 Dog Licenses (110 N & R; 4-K;1-Tag;1-Expt.) $ 1,657.00
-- State Surcharge Fees 179.00
-- Transfer Station 1,625.70
-- Zoning Fees 616.10
-- DEC Licenses 52.00
-- 2 Marriage Licenses & Certificates 80.00
-- Fax Fees 3.00
-- Bingo Proceeds 82.06
-- 4 Certified Copies 40.00

TOTAL COLLECTED--------------------------- $ 4,334.86
PAID TO NYSDEC------------------------------ $ 49.13
PAID TO STATE--------------------------------- $ 224.00
PAID TO SUPERVISOR (TOWN)----------- $ 4,061.73

Supervisor Gallahan received and reviewed the following correspondence with the Board at this time (See minute book attachment for all correspondence):

03/01, Town Clerk Monthly Report, 3/2/2017.

03/02, Supervisors Monthly Report, 01/31/17 to 02/28/17.

02/23, Justice Court Fund Account report, December 2016.

03/07, Mike Wheat, Sulpher Springs Festival invite, June 3rd, 2017.

02/27, Tim McElligott, Ontario County Planning Dept., letter to NYS Thruway Authority regarding bridge replacement plan.

RESOLUTION #41- APPROVAL TO RESCIND RESOLUTION #31 RE:HEALTH INSURANCE BUY OUT
On motion of Councilman Davis, seconded by Councilman Phillips, the following resolution was unanimously ADOPTED:
VOTE: AYES-5 NAYS-0

WHEREAS, a Resolution to approve an insurance buy out for any Employee that wished to do so was approved by this Board, as per Resolution #31/2017; and following that approval, it was found that a prior Resolution for the same was previously adopted; therefore, be it

RESOLVED, to rescind Resolution #31/2017, noting that Resolution #141/2016 was previously approved.

Supervisor Gallahan: FYI: -- There have been eight (8) applications received for the Assessor's Aide position.
--RE: Transfer Station part time position, there was only one (1) so far that has been sent to the County for review.
--RE: Constable part time position, there were five (5) applications submitted, one did not meet the qualifications set by the County.
Each of the positions will be discussed later this meeting.

DEPARTMENT REPORTS: Each of the following three Department Heads were absent for this meeting, written reports were submitted to the Board at this time.
WAYNE HOLTZ, HIGHWAY/WATER SUPERINTENDENT WRITTEN REPORT SUBMITTED:
--At the moment, all of our equipment is up and running.
--The salt barn is full and we have met our minimum obligation of our salt contract with OGS and American Rock Salt.
--All meters have been read for this Quarter, some repairs need to be done. Jan has sent out letters to make appointments for those repairs.
--Until the storm hit, we have been ditching.
--Wind storm brought down a few trees in the right of way, the wind tilted quite a few signs.
--We have more ditching to do and some tree work to be done when the weather clears up.
--Dan Havens has been making adjustments to the boiler, we still need to make some more improvements to it so it will heat the whole building. He is getting us pricing.
--Met with FLTG on putting in a conduit to get from the Town Hall to the Highway building, need to know if the Town Board wants a conduit run to the transfer station.
We will be doing this as soon as the weather breaks.

STEVE DEHOND, ZONING OFFICER WRITTEN REPORT SUBMITTED AS FOLLOWS:
--Marty and myself are at our annual training this week. We will return Thursday, P.M.
--Permits issued in February, 2017: 5 in the Town, 8 in Clifton Springs, 6 in the Village of Manchester, 4 in the Village of Shortsville.
-- Our office performed 24 fire inspections in the Town and the 3 Villages.
--Fees Collected -- $371.65.

--Estimated Construction costs -- $100,100.00.
--Solar continues to be a major topic of discussion. The Planning Board will be reviewing the Hosey Road site next Tuesday evening, as they also continue to review new and existing codes for the updated Solar code law.

ASSESSOR'S REPORT: Vincent Fischer, Acting Assessor, was absent, no report submitted.

--Town Justice Denosky addressed the Board regarding the following Town Court issues:
--The State Auditor came to the office today, and informed us that the process we are currently using to input information is okay to continue with, even though it is very time consuming for the Court Clerks. The request at the prior meeting was to have SEI do a mass transfer of files (cost of $500), which Justice Denosky was informed that she had to submit a request to Judge Dollinger to submit a letter to SEI to proceed with the transfer of files. However, there are many other issues dealing with Computer licensing and Security.
Justice Denosky reviewed and discussed several issues regarding the Court system with the Board at this time. The cost for corrections, computer licensing & security would be an approximate total of $1,900.00., which does not including the original amount of $500.00.
Judge Denosky will try to get JCAP Grant funding reimbursement for the costs involved, but the grant cycle would be for next year.
Discussion continued regarding the proposed requests, and salary issues. FYI: If the Seventh Judicial District provides help on Court nights, the cost is $250 per night.
--The fax machine that is in the Court Office is also very old, outdated and needs to be replaced. Supervisor Gallahan will have to check with the Bookkeeper regarding the financial status of the Court budget.
No Board action taken regarding these issues at this meeting. Hopefully the Board will be able to resolve some of the issues by the April 11th Board meeting.
Constable applications are still being reviewed at the County. There were five applications received, one of which was not qualified, and only one has been approved by the County, as of today.
Supervisor Gallahan asked for two Councilmen to be on the Interview Committee for the substitute constable position. Councilman Miller and Councilman Phillips volunteered.

RESOLUTION #42– APPROVAL TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING EMPLOYMENT ISSUES
On motion of Councilman Phillips, seconded by Councilman Denosky, the following resolution was unanimously ADOPTED:
VOTE: AYES-5 NAYS-0

RESOLVED, to enter into executive session for the purpose of discussing employment issues, 6:27 p.m. Justice Denosky was requested to stay for executive session.

RESOLUTION #43–APPROVAL TO GO OUT OF EXECUTIVE SESSION AND CONTINUE WITH THE REGULAR MEETING
On motion of Councilman Phillips, seconded by Councilman Davis, the following resolution was unanimously ADOPTED:
VOTE: AYES-5 NAYS-0

RESOLVED, to go out of executive session at this time, 6:53 p.m., and resume the regular meeting.

INTERVIEWS FOR ASSESSOR'S AIDE POSITION TO BE SET UP. The County Human Services Department has reviewed and approved some of the applicants that were interested in the Assessor's Aide position. Interviews will begin with the approved applicants. The Committee for Interviews will be Councilman Miller, Councilman Denosky and Vincent Fischer (Acting Assessor).

BOARD MEMBER ITEMS:
--Councilman Phillips: Questioned the Zoning Fund amount that was presented on the 4 year comparison savings accounts balance sheet. It is low compared to prior years. Supervisor Gallahan informed the Board that the zoning fund account will be reimbursed when the payments are submitted by the three Villages for their portion of the Comprehensive Plan.
--In regard to the salt barn, did we receive any information from the Midlakes School District regarding storing salt here. Supervisor Gallahan: I have not, as of today.
Also, we should be putting money into the reserve fund for that facility that is in need of a roof. Supervisor Gallahan: We do have some funds in the reserve for that project. We also may need to review the Intermunicipal Agreement for the parties sharing the salt barn.

BOARD MEMBER ITEMS CONT.:
Councilman Phillips: In regard to the Insurance Buy Out, is there anything in our "Employee Policy" that states the "buy out option". Supervisor Gallahan, it has not been included yet, but it will be, as soon as Janis adds it in there. The "Vacation Time" that was approved at the February 14th meeting also needs to be stated / added to the Employee Policy.

Supervisor Gallahan informed the Board that there was a meeting scheduled at FLCC for the Board of Supervisors to plan for the landfill closing in 2028. That meeting is postponed and will be rescheduled.
--Also, Friday, March 17th, the County has three (3) interns working on collecting information re: "solid waste" in the County, and they will be contacting each Town in the County to review the system used, esp. those Towns that charge by the pound. Supervisor Gallahan will be at Town Hall to take the people to the transfer station on Friday, 3/17/17 at 9:30 a.m.


--Councilman Miller: Informed the Board that Charles Fine is still interested in helping out in the Court Office, and will be running for Town Justice in the next election.


RESOLUTION #37 - AUDIT OF CLAIMS APPROVAL
On motion of Councilman Phillips, seconded by Councilman Denosky, the following resolution was unanimously ADOPTED:

VOTE: AYES-5 NAYS-0

RESOLVED, to approve to pay the 2017 bills as follows:
GENERAL FUND, in the amount of $39,279.75 as set forth on the Abstract dated 03/14/2017;
ZONING FUND, in the amount of $9,105.33 as set forth on the Abstract dated 03/14/2017;
HIGHWAY FUND, in the amount of $93,820.07 as set forth on the Abstract dated 03/14/2017;
WATER FUND, in the amount of $6,887.28 as set forth on the Abstract dated 03/14/2017;
TRUST & AGENCY FUND, in the amount of $9,708.12 as set forth on the Abstract dated 03/14/2017.

--ADJOURNMENT: There was no other business before the Board at this time. Supervisor Gallahan moved to adjourn the meeting, 7:05 p.m., seconded by Councilman Phillips, unanimously APPROVED.


Respectfully Submitted,


JoAnn C. Henry, Town Clerk


Next Meeting Tuesday, April 11, 2017


MANCHESTER TOWN BOARD - REGULAR MEETING - FEBRUARY 14, 2017

MANCHESTER TOWN BOARD - REGULAR MEETING - FEBRUARY 14, 2017
PUBLIC HEARINGS: 2018 BUDGET TAX CAP OVERRIDE - 6:00 P.M. &
MORATORIUM ON SOLAR COLLECTION SYSTEMS & SOLAR FARMS - 6:05 P.M.

The Regular Monthly Meeting of the Manchester Town Board was held tonight, February 14th, 6:00 p.m. at the Manchester Town Hall with the following members present:
Jeffery Gallahan Supervisor
Douglas Davis Councilman
Charles Denosky, Jr. Councilman
Donald Miller, Jr. Councilman
David Phillips Councilman
OTHERS PRESENT: JoAnn Henry, Town Clerk; Steve DeHond, Code Enforcement Officer; Wayne Holtz, Highway/Water Superintendent; Vince Fischer, Acting Assessor; and Guests: Justice Katherine Denosky, Richard Wellman, Stephanie Holtz, Anthony Cirulli, Chris Kirby Waite, Russ Kenyon, Don Eastman and Tom Mincer.
CALL TO ORDER: Supervisor Gallahan opened the February 14th Board meeting at this time, 6:00 p.m.
1ST PUBLIC HEARING OPENED: Supervisor Gallahan opened the first public hearing re: the tax cap override for the 2018 Budget at this time, 6:00 p.m. The notice for this public hearing was published in the Daily Messenger and posted at the Manchester Town Hall and read as follows:
TOWN OF MANCHESTER
NOTICE OF PUBLIC HEARING

PLEASE TAKE NOTICE, that a public hearing will be held by the Town Board of the Town of Manchester on the 14th day of February, 2017, at 6:00 p.m., at the Manchester Town Hall, 1272 County Road 7, Town of Manchester, New York, regarding the adoption of a Local Law which would permit the Town Board to adopt a budget for the 2018 fiscal year that requires a real property tax levy in excess of the amount otherwise prescribed in General Municipal Law §3-c.
Any resident of the Town of Manchester shall be entitled to be heard upon said proposed Local Law at such public hearing. Copies of said proposed Local Law are available for review at the Town of Manchester Town Hall, 1272 County Road 7, Town of Manchester, New York.
This by Resolution of the Town Board of the Town of Manchester.
JoAnn Henry, Town Clerk

1ST PUBLIC HEARING CLOSED/RESUMED WITH 2ND PUBLIC HEARING: Supervisor Gallahan asked if anyone wished to speak regarding the Proposed Local Law re: the tax cap for the 2018 fiscal year budget, repeated three times, hearing none, closed the Public Hearing, at this time 6:04 p.m., and proceeded with the second Public Hearing for tonight.

2ND PUBLIC HEARING OPENED: Supervisor Gallahan opened the second public hearing re: the Proposed Moratorium on Solar Collection Systems and Solar Farms, at this time, 6:05 p.m. The notice for this public hearing was published in the Daily Messenger and posted at the Manchester Town Hall and read as follows:
TOWN OF MANCHESTER
NOTICE OF PUBLIC HEARING
PLEASE TAKE NOTICE, that a public hearing will be held by the Town Board of the Town of Manchester on the 14th day of February, 2017, at 6:05 p.m., at the Manchester Town Hall, 1272 County Road 7, Town of Manchester, New York, regarding the adoption of a Local Law of the Town of Manchester for the year 2017 entitled “A Local Law Establishing a Moratorium on Solar Collection Systems and Solar Farms”. This local law would establish within the Town of Manchester a six (6) month moratorium on the review, approval or creation of any expansions to existing solar collection systems or solar farms or the approval of new solar collection systems or solar farms anywhere within the Town as well as the processing, granting or issuing of any preliminary or final site plan approvals, building permits, variances, special use permits or other approvals regarding such expansions to or new solar collection systems or solar farms within the Town anywhere within the Town of Manchester during the pendency of the local law. The one exception to this moratorium is that reviews of existing special use

TOWN OF MANCHESTER NOTICE OF PUBLIC HEARING (CONT.)
permits that are required to come regularly before the Town for re-approval may be reviewed and approved by the Town, provided such applications do not request any modifications to the existing solar collection systems or solar farms.
Any resident of the Town of Manchester shall be entitled to be heard upon said proposed Local Law at such public hearing. Copies of said proposed Local Law are available for review at the Manchester Town Hall, 1272 County Road 7, Town of Manchester, New York.
This by Resolution of the Town Board of the Town of Manchester.
JoAnn C. Henry, Town Clerk

2ND PUBLIC HEARING CLOSED / REGULAR MEETING RESUMED: Supervisor Gallahan asked if anyone wished to speak regarding the Proposed Local Law re: the Moratorium on Solar Collection Systems & Solar Farms, repeated three times, hearing none, closed the Public Hearing, and proceeded with the Regular meeting at this time 6:06 p.m.

REGULAR MEETING OPENED / CALL TO ORDER: Supervisor Gallahan opened the regular monthly Board meeting at this time, 6:06 p.m.
 
RESOLUTION #24 - APPROVAL OF MINUTES: REGULAR MEETING, JANUARY 10th, 2017 AS SUBMITTED.
On motion of Councilman Phillips, seconded by Councilman Davis, the following resolution was unanimously ADOPTED:
VOTE: AYES-5 NAYS-0

RESOLVED, to approve the minutes from the Regular Meeting held on January 10th, 2017 as submitted.

RESOLUTION #25 – APPROVAL OF SUPERVISOR’S MONTHLY FINANCIAL STATEMENT
On motion of Councilman Davis, seconded by Councilman Phillips, the following resolution was unanimously ADOPTED:

VOTE: AYES-5 NAYS-0

RESOLVED, to approve the Supervisor’s Monthly Report as submitted. See minute book attachment for report.

RESOLUTION #26–APPROVAL OF TOWN CLERK’S MONTHLY REPORT
On motion of Councilman Phillips, seconded by Councilman Davis, the following resolution was unanimously ADOPTED:
VOTE: AYES-5 NAYS-0
RESOLVED, to accept the Town Clerk’s report as follows:
-- 121 Dog Licenses (119 N & R; 2-K) $ 1,670.00
-- State Surcharge Fees 187.00
-- Transfer Station 2,387.00
-- Zoning Fees 492.00
-- DEC Licenses 385.00
-- 1 Marriage Licenses & Certificates 40.00
-- Photocopies .25
-- Bingo Proceeds 52.09
-- 6 Certified Copies 60.00

TOTAL COLLECTED--------------------------- $ 5,273.34
PAID TO NYSDEC------------------------------ $ 380.54
PAID TO STATE--------------------------------- $ 209.50
PAID TO SUPERVISOR (TOWN)----------- $ 4,683.30



Supervisor Gallahan asked if Mr. Waite wished to address the Board at this time.
--Mr. Kenyon informed the Board that Kirby’s Kompound, LLC would like to continue with holding the mud-runs, as in the past. The permit application has been submitted to the CEO and there would be three (3) dates for the runs on: 5/6, 6/24 and 8/26/17.
The updated insurance will be provided prior to the runs beginning. Board action to be taken later this meeting. Mr. Kenyon thanked the Board for their time.

Supervisor Gallahan received and reviewed the following correspondence with the Board at this time (See minute book attachment for all correspondence):
02/02, Town Clerk Monthly Report, 2/6/2017.

02/06, Supervisors Monthly Report, 12/31/16 to 01/31/17.

01/09, Mary Gates, Ontario County Director of Finance, 2016 payments from the Treasurer to the Supervisor/Town of Manchester.

01/15, Ontario County Board of Supervisors, resolution for Dog Control Agreements.

02/01, Gerry Geist, Association of Towns, disapproval of Governors efficiency plans.

01/24, Lori Reals, Clifton Springs Fire Dept. monthly report (December 2016).

01/11, Association of Towns, Court Clerks Conference.

01/25, Bill K, email re: water bill online payments.

01/15, Happy Tails, 2016 year dog report.

01/23, Matt Schaertl, Rt. 21 Thruway bridge replacement (sidewalks access).

01/20, Charter Communications, upcoming changes.

01/10, Erie Canal National Heritage Corridor, grant rejection.

01/11, Gerry Geist, Association of Towns, Unfunded State mandates.

01/31, Bank Collateralization as of 12/31/2016.

01/19, Sheryl Robbins, NYSDOH, water sampling requirements

01/17, Village of Clifton Springs press release, USDA dispersal of winter crows.

02/10, Kyle Black, Seneca Meadows, price increases.

02/10, Manchester Fire Dept., 2016 summary year report and 2017 Officers list.

ADDENDUM ITEMS: 01/20, Tammy Luzzi, Ontario County Real Property Tax Svc. letter re: Exemption options. (To be discussed later this meeting.)

02/2017 - Copy of resumes from Town Justices for substitute security personnel when the existing constables are unable to attend Court nights. This issue was discussed and the Board was in agreement to advertise for this position.

02/2017 Copy of the Zoning Officers Report for 2016 year.

02/2017 Copy of the transfer for tonight's meeting.

Supervisor Gallahan asked if there were any questions re: the correspondence of this meeting.
--Councilman Davis: In regard to the 1/23 email letter from Matt Schaertl to Mr. Muscanell of the NYS Thruway Authority, has there been any other updates for the sidewalks over the Rt. 21 Thruway bridge? Supervisor Gallahan: A meeting was held that I was unable to attend. The Thruway rep. and NYSDOT were informed that the Rt. 318 Corridor Study may have an impact in that area, and they may be revisiting that issue to re-consider the sidewalks.

Supervisor Gallahan asked if anyone in attendance wished to address the Board at this time.
--Mr. Wellman: We were told that the person hired was a certified assessor, and now find out he is not.
--Supervisor Gallahan: I have never stated that. Vince Fischer was appointed by this Board as an "Acting Assessor" until the classes are completed for becoming an Assessor.
--Mr. Wellman: When will that be?
--Supervisor Gallahan: The State allows 2 years to complete the courses.
--Vince Fischer: I am a certified appraiser, and some of the courses required have been waived. I have just completed an ethics class, and have four more courses to complete.
--Mr. Wellman: What are the costs involved, and I assume the Town is paying for that.
--Supervisor Gallahan: I will get the cost total for you.
--Mr. Wellman: Is that still a part-time position?
--Supervisor Gallahan: Yes, 24 hrs per week.
--Mr. Wellman: A lot of people are upset due to the 32% increase in taxes! and why it was not done gradually.
--Mr. Cirulli: Who is paying for that schooling since Mr. Fischer is not an Assessor?
--Supervisor Gallahan: The Town is, as it has in the past for the former Assessor.
Discussion continued re: the Budget process, income and expenses.
--Mr. Cirulli: Questioned the transfer station and if there was enough income to pay for the workers there. Supervisor Gallahan: Yes. Since the transfer station has been improved/updated, there has been positive income.
--Mr. Wellman: What is going on with the $50,000 grant funding?
--Supervisor Gallahan: The Grant funding ($50,000) that was promised by former Senator Nozzolio for transfer station improvements in 2014 has still not been received. Senator Helming is currently working on getting the funding processed.
*A text message regarding the funding that was sent to Supervisor Gallahan from Senator Helming was read at this time.
--Stephanie Holtz: Asked why none of the 5 Board members ever asked her why she left the Assessor position; and that she had even offered her services to help with the transition in that office. The reason stated in the newspaper was for her to get more hours, which was not a true statement, since she was a full time employee. Also, why her recommendation of keeping her former assistant was not done.
--Supervisor Gallahan: The last day of your employment here, you did not work the entire day, and when I arrived you had already left. RE: The newspaper article, I did not say that you left for more hours, and the reporter was contacted by myself to let him know it was incorrectly stated, and then an email was received to prove that conversation. RE: The former assistant staying on to help with the transition of the new appointment, she was given the opportunity to do that and stated she was not interested, and that she was going to work at another job to get more hours.
--Stephanie Holtz: Vince should be full time, since that was budgeted for and no amendment has been made to the budget to reflect that going to a part-time position.
--Supervisor Gallahan: The budget was amended to be a part-time position, and the dollar amount remains as is because the Board left it that way, just in case that position needs to be changed back to full-time.


JUDGES REPORT/CONFERENCE REQUEST: Town Justice Denosky presented and reviewed a *handout (*in minute book attachment) to the Board for the recommendations made to make the Court Room safe. Judge Denosky and Judge Martin met with two Sheriffs to look over the existing Meeting / Court room and give their suggestions to make the room more safe. Some recommendations were at no expense, and others would be very costly. Justice Denosky informed the Board that grant funding could be applied for each year to cover the more costly items.
--FYI: We were able to obtain three new computers for the Court Office through the NYS Court System, at no cost to the Town.
--Following the safety recommendations / discussion, there were two resumes given to the Board to consider for having sub constables available to work / fill in on an as needed basis only when the two current constables are unable to attend Court night(s).

--Justice Denosky informed the Board that there were several old / outdated items in the office and Court room that would not be used any longer. Not sure what to do with them.
Supervisor Gallahan: It is okay to dispose of the items. Take them to the transfer station.

--Justice Denosky requested the Board's authorization to allow both Court Clerks to attend the Conference being held in NYC with the Judges on February 19, 20 & 21, 2017. The courses being offered would be very helpful to the Clerks and the Judges. The Clerks and Judges would share two rooms, costs for one car-fee for parking & mileage, meals would be separate. Costs would be: Approx. $400 - $450 for rooms, parking $45 to $55 per day, plus meals.
--Councilman Davis: A study for safety concerns was done in 2006. There were several changes recommeded at that time. This room is also a meeting room, and it needs to be available for meetings as well as for Court nights.
--Councilman Phillips: Taking Security measures is definitely a good idea. Locks on the doors, safety glass, etc.
--Justice Denosky and Justice Martin will be working on getting a listing of items needed to submit grant application(s).

RESOLUTION #27–APPROVAL OF COURT CLERKS AND TOWN JUSTICES TO ATTEND NYC CONFERENCE - FEBRUARY 19th, 20th AND 21st, 2017.
On motion of Councilman Phillips, seconded by Councilman Miller, the following resolution was unanimously ADOPTED:
VOTE: AYES-5 NAYS-0

RESOLVED, to approve the Court Clerks to attend the NYC Conference on February 19th, 20th and 21st, along with Justice Martin and Justice Denosky.


RESOLUTION #28–APPROVAL OF KIRBYS KOMPOUND PERMIT TO HOLD MUD-RUNS PENDING THE INSURANCE COVERAGE PAPERWORK IS SUBMITTED PRIOR TO THE FIRST RUN
On motion of Councilman Denosky, seconded by Councilman Phillips, the following resolution was unanimously ADOPTED:
VOTE: AYES-5 NAYS-0

RESOLVED, to approve Kirby's Kompound, LLC to hold three mud-runs, as stated in the permit application submitted to the Zoning Department, pending insurance coverage paperwork is provided to the Zoning Officer prior to the first event being held.


FINGERLAKES TECHNOLOGIES GROUP UPDATE / DISC.: The new telephones are set to be installed this week for the Town hall offices. There was an issue with getting the lines run from the Town Hall to the Highway Facility, so they are not able to make the connection to the highway building at the same time. Discussion was held regarding this issue. It was unanimously decided that we would not proceed with getting the new phones installed at this time. When the connection can be done to the highway facility (possibly in the spring) and both facilities can be connected, the new phones would then be installed. A trench needs to be dug to have the lines run to the highway facility. Supervisor Gallahan will contact the FLTG representative to inform them of the Board's decision.


EXEMPTIONS REVIEWED: Supervisor Gallahan reviewed the Exemption levels as submitted in the correspondence this meeting from Tammy Luzzi, OCRPTS. The following action was taken.

RESOLUTION #29–APPROVAL OF NO CHANGES TO THE EXEMPTION LEVELS
On motion of Councilman Phillips, seconded by Councilman Miller, the following resolution was unanimously ADOPTED:
VOTE: AYES-5 NAYS-0

WHEREAS, a review of the Exemption levels offered to the Town of Manchester Residents has been done; therefore, it is hereby

RESOLVED, to approve the Exemption levels to remain the same for the Town of Manchester: Senior Citizen's, Persons with Disabilities and Veterans' Alternative Exemption.

ONLINE PAYMENTS DISC: An email was received by Supervisor Gallahan requesting online payments be accepted. Discussion continued re: Security issues/liability, Insurance coverage & legal issues involved. This will be checked into.

HIGHWAY / WATER SUPERINTENDENT REPORT
Superintendent Wayne Holtz, reported the following:
--Truck #2 is out of commission and needs a EGR cooling system. It is approximately $1,300 in parts to get it fixed.
--Still okay with the salt.
--Transfer station maintenance is still an issue. None of the transfer station attendants have done the upkeep of the equipment there. Superintendent Holtz requested that the Board allow him to re-bill the transfer station for the upkeep of the equipment that his employee(s) do.

RESOLUTION #30–APPROVAL OF REIMBURSEMENT TO HIGHWAY FUNDS FROM THE TRANSFER STATION, AS BILLED FOR THE UPKEEP OF THE EQUIPMENT
On motion of Councilman Phillips, seconded by Councilman Miller, the following resolution was unanimously ADOPTED:
VOTE: AYES-5 NAYS-0

RESOLVED, to approve Superintendent Holtz to submit billing(s) for the upkeep of the transfer station equipment to be reimbursed to the highway fund from the transfer station account.


RESOLUTION #31–APPROVAL OF OFFERING BUY OUT FOR HEALTH INSURANCE
On motion of Councilman Phillips, seconded by Councilman Davis, the following resolution was unanimously ADOPTED:
VOTE: AYES-5 NAYS-0
RESOLVED, to offer a buy-out amount to Employees if they wish to do so, as opposed to taking health insurance. The total amount would be $1,500.00 to be paid quarterly; and, if an employee chooses the buy-out, a form provided by the Insurance Company would need to be signed that would state the Employee has other insurance coverage.

--FYI: Training for the new installation at the meter pit will be held on February 22nd. Superintendent Holtz, Kevin Lyke and Farmington Water dept. personnel will be attending.

--Still waiting for NYSDOH approval to continue with installation of the new equipment at the water plant.

--FYI: Midlakes School District Superintendent has contacted Superintendent Holtz with a request to store the salt for the school (approx. 140 ton). In the past years, there has been a "Letter of Agreement" for allowing salt storage in the Town Facility barn. A copy of the "letter of agreement" has been sent to the Midlakes School district for their review. No response has been received as of today.
The Board did not see a problem with allowing the Midlakes District to store salt here, as long as there is a "letter of agreement" in place.
--The Water Street culvert project has been denied.
--Highway Department MEO's do not have to do water. Superintendent Holtz and Bookkeeper Janis Catalano met with County Civil Service Representative(s) regarding this issue.
--The job description needs to be re-written for MEO / Water. After that is acceptable to the County, then the Board will have to create the position and job applications will have to be submitted for the position. The Board sets the pay range. The County makes sure that there is a differential between pay and the job description.
--Qualifications for doing water require training to be done outside of the current job.
--Until a correction/job description is completed, any MEO that continues to do water has signed paperwork stating that they acknowledge they are working outside of their current job description.
Supervisor Gallahan stated he did not want to let anyone from the highway dept. go, and would like to keep the existing Employees, but if the requirement is to accept job applications for the most qualified person they may not be from the Town.

--Councilman Phillips: In regard to vacation time, it was briefly brought up at the Special Meeting, with no action taken. An employee met with Councilman Phillips and requested clarification about this issue.
If the anniversary date falls between January 1 thru June 30th, the vacation time would be given on January 1st of that year, if it falls between July 1 thru December 31, it would be given on the January 1st of the following year.
Why did the Town switch from the Anniversary date? and go with the year of hire?
Strictly for bookkeeping issues to go with the year of hire. (Board action to follow later this meeting.)

Scheduling has also been brought up. Superintendent Holtz has requested 75% of the Highway Employees vacation time be scheduled by March 31st of each year, so that he can prepare the road work schedule. Any highway Employee scheduling is to be done by the Highway Superintendent.


ZONING OFFICER REPORT
Steve DeHond, Code Enforcement Officer, reported the following:
--Permits issued in January, 2017, five (5).
--Fees Collected -- $162.00.

--Estimated Construction costs -- $46,000.00.
--Steve and Marty have done twenty-seven (27) annual fire inspections in the three Village(s) & Town in January.
--A handout for 2016 year from the Zoning Office was given to the Board and briefly reviewed at this time. (See minute book attachment for the handout.)

ASSESSOR'S REPORT
Vincent Fischer, Acting Assessor, reported the following:
--Busy with STAR applications coming in and being processed as well as Income Verification applications for the enhanced STAR program.
--Mr. Fischer attended the Ontario County Assessor's meeting this week. A presentation on solar farms was given. How to process evaluating solar panels, etc.
--Currently waiting for a list of qualified people to interview for the Assessor's Aide position. Vince asked what the hours would be and the pay rate. Supervisor Gallahan: as previously determined by the Board (Resolution #23/2017), not to exceed 24 hrs./week and not to exceed $13.00/hr.

--Supervisor Gallahan was hoping to have a list from the County for candidates in the next two weeks.

RESOLUTION #32–APPROVAL OF TRANSFER
On motion of Councilman Davis, seconded by Councilman Phillips, the following resolution was unanimously ADOPTED:
VOTE: AYES-5 NAYS-0

RESOLVED, to approve the following transfer:

From: Amount: To:
GENERAL FUND
A1990.4 $ 557.00 A9730.7 To cover BAN interest payment.

BOARD MEMBER ITEMS:
--Councilman Miller asked about the email from Matt Schaertl and the NYSDOT re: the Rt. 21 bridge for sidewalks and who he is representing. Supervisor Gallahan: Chamber of Commerce and the Snowmobile Club.

--Councilman Denosky requested that the sub positions for transfer station attendants be filled, to have people available to be on call. No one has been appointed to fill in as of today.

--Councilman Phillips: Requested that the vacation time issue be resolved / stated, as discussed earlier this meeting. The following action was taken.

RESOLUTION #33–APPROVAL OF VACATION TIME ISSUE FOR TOWN EMPLOYEES
On motion of Councilman Davis, seconded by Councilman Phillips, the following resolution was unanimously ADOPTED:
VOTE: AYES-3 NAYS-2
Councilman Denosky - Opposed
Councilman Davis - Opposed

RESOLVED, to approve the following for vacation time for Town Employees:
If the anniversary date falls between January 1 thru June 30th, the vacation time would be given on January 1st of that year, if it falls between July 1 thru December 31, it would be given on the January 1st of the following year.


RESOLUTION #34–APPROVAL TO ADVERTISE FOR THE CONSTABLE POSITION
On motion of Councilman Denosky, seconded by Councilman Davis, the following resolution was unanimously ADOPTED:
VOTE: AYES-5 NAYS-0

WHEREAS, a request from the Town Justices has been submitted to have a substitute Constable to fill in only when the other Constables are not available; therefore be it

RESOLVED, to approve to advertise for a substitute Constable (armed licensed security guard) to fill in on an as needed basis for the Town of Manchester.

Supervisor Gallahan asked for two Councilmen to be on the Interview Committee for the substitute constable position. Councilman Miller and Councilman Phillips volunteered.


RESOLUTION #35– RESOLUTION AUTHORIZING ADOPTION BY THE TOWN BOARD OF
THE TOWN OF MANCHESTER OF LOCAL LAW NO. 1 OF 2017

On motion of Councilman Davis, seconded by Councilman Phillips, the following resolution was unanimously ADOPTED:
VOTE: AYES-5 NAYS-0

WHEREAS, a resolution was duly adopted by the Town Board of the Town of Manchester for a public hearing to be held by said Town Board on February 14, 2017, at 6:00 p.m. at Manchester Town Hall, 1272 County Road 7, Town of Manchester, New York, to hear all interested parties on a proposed Local Law to override the tax levy limit established in General Municipal Law §3-c; and

WHEREAS, notice of said public hearing was duly advertised in the official newspaper of the Town of Manchester, on February 7, 2017 and all other notices required by law to be given were properly served, posted or given; and

WHEREAS, said public hearing was duly held on February 14, 2017, at 6:00 p.m. at the Manchester Town Hall, 1272 County Road 7, Town of Manchester, New York, and all parties in attendance were permitted an opportunity to speak on behalf of or in opposition to said Proposed Local Law, or any part thereof; and

WHEREAS, the Town Board of the Town of Manchester, after due deliberation, finds it in the best interest of the Town of Manchester to adopt said Local Law.

NOW, THEREFORE, BE IT RESOLVED, that the Town Board of the Town of Manchester hereby adopts said Local Law No. 1 of 2017, entitled, “A local law to override the tax levy limit established in General Municipal Law §3-c”, a copy of which is attached hereto and made a part of this resolution, and be it further

RESOLVED, that the Town Clerk be and she hereby is directed to enter said Local Law in the minutes of this meeting and in the Local Law Book of the Town of Manchester, and to give due notice of the adoption of said local law to the Secretary of State of New York.


RESOLUTION #35– RESOLUTION AUTHORIZING ADOPTION BY THE TOWN BOARD OF
THE TOWN OF MANCHESTER OF LOCAL LAW NO. 1 OF 2017 (CONT.):
I, JoAnn C. Henry, Town Clerk of the Town of Manchester do hereby certify that the aforementioned resolution was adopted by the Town Board of the Town of Manchester on February 14, 2017, by the following vote:
Aye Nay

Jeffery L. Gallahan _X_ ___
Douglas Davis _X_ ___
David Phillips _X_ ___
Charles M. Denosky, Jr. _X_ ___
Donald E. Miller, Jr. _X_ ___


Dated: __________________, 2017 ______________________________
JoAnn C. Henry, Town Clerk
SEAL

RESOLUTION
WHEREAS, the Town Board of the Town of Manchester is the governing body of the special districts and/or fire protection districts set forth in the Schedule attached hereto and made a part hereof; and
WHEREAS, it is the intent of this resolution to override the limit on the amount of real property taxes that may be levied by the Town of Manchester, on behalf of the aforesaid special districts and/or fire protection districts, pursuant to General Municipal Law §3-c, and to allow the Town of Manchester, on behalf of the aforesaid special districts and/or fire protection districts, to adopt a budget for the fiscal year 2018 that requires a real property tax levy in excess of the “tax levy limit” as defined by General Municipal Law §3-c; and
WHEREAS, this resolution is adopted pursuant to subdivision 5 of General Municipal Law §3-c, which expressly authorizes a local government’s governing body to override the tax levy limit for the coming fiscal year by the adoption of a local law approved by a vote of sixty percent (60%) of said governing body.
NOW, THEREFORE, BE IT RESOLVED, that the Town Board of the Town of Manchester, County of Ontario, is hereby authorized to adopt a budget for the fiscal year 2018 on behalf of the special districts and/or fire protection districts set forth in the Schedule attached hereto and made a part hereof that requires a real property tax levy in excess of the amount otherwise prescribed in General Municipal Law §3-c.

Special Districts:FD361-Manchester-Clifton Fire Protection
:FD362-Manchester Fire Protection
:FD363-Manchester-Shortsville Fire Protection
:FD364-Manchester-Port Gibson Fire Protection
:FD365-Manchester-Palmyra Fire Protection
:WD369-Central Water Ext #3
:WT361-Central Water Ext #4
:WD363-Rt 96 Water District (Units)
:WD365-Central Manchester Water District (Units)
:WD367-Central Manchester Water District Ext 2 (Units)

I, JoAnn C. Henry, Town Clerk of the Town of Manchester do hereby certify that the aforementioned resolution was adopted by the Town Board of the Town of Manchester on February 14, 2017, by the following vote:

Aye Nay

Jeffery L. Gallahan _X_ ___
Douglas Davis _X_ ___
David Phillips _X_ ___
Charles M. Denosky, Jr. _X_ ___
Donald E. Miller, Jr. _X_ ___

Dated: __________________, 2017 ______________________________
SEAL: JoAnn C. Henry, Town Clerk

Town of Manchester
Local Law No. 1 of the year 2017

A local law to override the tax levy limit established in General Municipal Law §3-c

Be it enacted by the Town Board
Town of Manchester as follows:

Section 1: Legislative Intent
It is the intent of this local law to override the limit on the amount of real property taxes that may be levied by the Town of Manchester, County of Ontario pursuant to General Municipal Law §3-c, and to allow the Town of Manchester to adopt a town budget for (a) town purposes (b) fire protection districts and (c) any other special or improvement district governed by the town board for the fiscal year 2018 that requires a real property tax levy in excess of the “tax levy limit” as defined by General Municipal Law §3-c.
Section 2: Authority
This local law is adopted pursuant to subdivision 5 of General Municipal Law §3-c, which expressly authorizes the town board to override the tax levy limit by the adoption of a local law approved by a vote of sixty percent (60%) of the town board.

Section 3: Tax Levy Limit Override
The Town Board of the Town of Manchester, County of Ontario, is hereby authorized to adopt a budget for the fiscal year 2018 that requires a real property tax levy in excess of the limit specified in General Municipal Law §3-c.

Section 4: Severability
If any clause, sentence, paragraph, section or part of this local law or the application thereof to any person, firm or corporation, or circumstance, shall be adjudged by any court of competent jurisdiction to be invalid or unconstitutional, such order or judgment shall not affect, impair or invalidate the remainder thereof, but shall be confined in its operation to the clause, sentence, paragraph, section or part of this local law or in its application to the person, individual, firm or corporation or circumstance directly involved in the controversy in which such judgment or order shall be rendered.

Section 5: Effective Date
This local law shall take effect immediately upon filing with the Secretary of State.


RESOLUTION #36-RESOLUTION AUTHORIZING ADOPTION BY THE TOWN BOARD OF THE TOWN OF MANCHESTER OF LOCAL LAW NO. 2 OF 2017 ENTITLED
“A LOCAL LAW ESTABLISHING A MORATORIUM ON SOLAR COLLECTION SYSTEMS AND SOLAR FARMS”
On motion of Councilman Davis, seconded by Councilman Miller, the following resolution was unanimously ADOPTED:
VOTE: AYES-5 NAYS-0

WHEREAS, a resolution was duly adopted by the Town Board of the Town of Manchester for a public hearing to be held by said Town Board on February 14 , 2017, at 6:05 p.m. at the Manchester Town Hall, 1272 County Road 7, Town of Manchester, New York, to hear all interested parties on a proposed Local Law entitled, “A Local Law Establishing a Moratorium on Solar Collection Systems and Solar Farms”; and

WHEREAS, notice of said public hearing was duly advertised in the official newspaper of the Town of Manchester, on February 7, 2017 and other notices required to be given by law were properly served, posted or given; and

WHEREAS, said public hearing was duly held on February 14, 2017, at 6:05 p.m. at the Manchester Town Hall, 1272 County Road 7, Town of Manchester, New York, and all parties in attendance were permitted an opportunity to speak on behalf of or in opposition to said Proposed Local Law, or any part thereof; and

MANCHESTER TOWN BOARD - REGULAR MEETING - FEB. 14, 2017 (CONT.)
PUBLIC HEARINGS: 2018 BUDGET TAX CAP OVERRIDE - 6:00 P.M. &
MORATORIUM ON SOLAR COLLECTION SYSTEMS & SOLAR FARMS - 6:05 P.M.

RESOLUTION #36-RESOLUTION AUTHORIZING ADOPTION BY THE TOWN BOARD OF THE TOWN OF MANCHESTER OF LOCAL LAW NO. 2 OF 2017 ENTITLED
“A LOCAL LAW ESTABLISHING A MORATORIUM ON SOLAR COLLECTION SYSTEMS AND SOLAR FARMS” (CONT):

WHEREAS, the Town Board of the Town of Manchester, after due deliberation, finds it in the best interest of the Town of Manchester to adopt said Local Law.

NOW, THEREFORE, BE IT RESOLVED, that the Town Board of the Town of Manchester hereby adopts said Local Law No. 2 of 2017, entitled “A Local Law Establishing a Moratorium on Solar Collection Systems and Solar Farms”, a copy of which is attached hereto and made a part of this resolution, and be it further

RESOLVED, that the Town Clerk be and she hereby is directed to enter said Local Law in the minutes of this meeting and in the Local Law Book of the Town of Manchester, and to give due notice of the adoption of said local law to the Secretary of State of New York.

I, JoAnn C. Henry, Town Clerk of the Town of Manchester do hereby certify that the aforementioned resolution was adopted by the Town Board of the Town of Manchester on February 14, 2017, by the following vote:

Aye Nay
Jeffery L. Gallahan _X_ ___
Douglas Davis _X_ ___
David Phillips _X_ ___
Charles M. Denosky, Jr. _X_ ___
Donald E. Miller, Jr. _X_ ___

Dated: __________________, 2017 ______________________________
JoAnn C. Henry, Town Clerk
SEAL:


Town of Manchester -- Local Law No. 2 of the year 2017

A local law "Establishing a Moratorium on Solar Collection Systems and Solar Farms"

Be it enacted by the Town Board
Town of Manchester as follows:

Section 1. STATEMENT OF LEGISLATIVE INTENT:
It is the purpose of this moratorium to enable the Town of Manchester to have sufficient time to review existing laws pertaining to solar collection systems or solar farms and to recommend modifications to those laws or new laws regarding such operations. This review is in accordance with the Town of Manchester Comprehensive Plan.

Changes to such laws would permit a well-organized and easily understood code, achieve the objectives of the Comprehensive Plan and encourage consistent and fair application of laws pertaining to such operations. In regard to the environment, such review and possible modifications are felt necessary to permit for careful development that would allow for continued economic development while assuring that such development is compatible with the community and competing land uses.

The Town Board is concerned that approval of expansions to existing such operations or approval of new such operations, under the existing laws, could negatively impact the value and appearance of the neighborhoods in which they would be situate and of the Town as a whole.

It is, therefore, the intent of the Town Board to suspend the approval of all expansions to existing such operations and approval of new such operations. This will afford the Town sufficient time to draft amendments to the Town’s Zoning Code.

Town of Manchester -- Local Law No. 2 of the year 2017 (CONT.):
Based on the foregoing, the Town Board wants to ensure that any such expansions to existing such operations or approval of new such operations are reviewed under the new regulations and not under the existing laws.

Section 2. DEFINITIONS

A. SOLAR COLLECTION SYSTEM OR SOLAR FARM - An area of land or other area used for a solar collection system principally used to capture solar energy and convert it to electrical energy to transfer to the public electric grid in order to sell electricity to or receive a credit from a public utility entity, but also may be for on-site use. Solar farm facilities consist of one or more freestanding ground or roof-mounted solar collector devices, solar-related equipment and other accessory structures and buildings, including light reflectors, concentrators, and heat exchangers, substations, electrical infrastructure, transmission lines and other appurtenant structures and facilities.

B. TOWN: Town of Manchester, Ontario County, New York

C. TOWN BOARD: Town of Manchester Town Board

D. PLANNING BOARD: Town of Manchester Planning Board

E. ZONING BOARD OF APPEALS: Town of Manchester Zoning Board of Appeals

F. CODE ENFORCEMENT OFFICER: Town of Manchester Code Enforcement Officer

Section 3. MORATORIUM.
4
A. The Town Board hereby enacts a moratorium, which shall prohibit the review, approval or creation of any expansions to existing solar collection systems or solar farms or the approval of solar collection systems or solar farms anywhere within the Town.

B. This moratorium shall be in effect for a period of six (6) months from the effective date of this Local Law and shall expire on the earlier of (i) the date six (6) months from said effective date, unless renewed; or (ii) the enactment by the Town Board of a resolution indicating the Town Board is satisfied that the need for the moratorium no longer exists.

C. This moratorium shall apply to all real property within the Town.

D. Pursuant to this moratorium, the Planning Board shall not review any applications for any expansions to existing solar collection systems or solar farms or the approval of new solar collection systems or solar farms and shall not grant any preliminary or final site plan approval to any such expansions to or new solar collection systems or solar farms within the Town.

E. Pursuant to this moratorium, the Code Enforcement Officer shall not issue Building Permits for any construction involving any expansions to solar collection systems or solar farms or involving any new solar collection systems or solar farms anywhere within the Town.

F. Pursuant to this moratorium, no applications for variances, special use permits or other approvals involving any expansions to solar collection systems or solar farms or involving any new solar collection systems or solar farms shall be processed or granted; except that reviews of existing special use permits that are required to come regularly before the Town for re-approval, may be reviewed and approved by the Town, provided such applications do not request any modifications to the existing solar collection systems or solar farms.


Town of Manchester -- Local Law No. 2 of the year 2017 (CONT.):
Section 4. PENALTIES.
Any person, firm, entity or corporation which shall violate the provisions of this Local
Law, shall be subject to:
1. A penalty in the amount of a minimum of $100.00 and a maximum of $250.00 for each day that such violation shall exist; and
2. Injunctive relief in favor of the Town to cease any and all such actions which conflict with this Local Law and, if necessary, to remove any construction or improvements which may have been built in violation of this Local Law.
It shall be the duty of the Code Enforcement Officer to enforce the provisions of this Local Law.

Section 5. VARIANCES
Any property owner affected by this moratorium may apply to the Zoning Board of Appeals and make use of the existing variance procedures under the Zoning Law of the Town of Manchester to seek relief from the restrictions of this local law.

Section 6. VALIDITY.
If any clause, sentence, paragraph, section or part of this local law shall be adjudged by any court of competent jurisdiction to be invalid, such judgment shall not affect, impair or invalidate the remainder thereof, but shall be confined in its operation to the clause, sentence, paragraph, section or part thereof directly involved in the controversy in which such judgment shall have been ordered.

Section 7. SUPERSEDING EFFECT.
Pursuant to New York Municipal Home Rule Law, Section 22, the provisions of this law are to supersede any inconsistent provision of state or local law.

Section 8. EFFECTIVE DATE.
This Local Law shall take effect immediately upon filing with the New York Department of State and shall remain in force and effect for a period of six (6) months from the date of such filing.

RESOLUTION #37 - AUDIT OF CLAIMS APPROVAL
On motion of Councilman Davis, seconded by Councilman Phillips, the following resolution was unanimously ADOPTED:

VOTE: AYES-5 NAYS-0

RESOLVED, to approve to pay the 2017 bills as follows:
GENERAL FUND, in the amount of $28,098.44 as set forth on the Abstract dated 02/14/2017;
ZONING FUND, in the amount of $15,005.31 as set forth on the Abstract dated 02/14/2017;
HIGHWAY FUND, in the amount of $61,858.99 as set forth on the Abstract dated 02/14/2017;
FIRE DISTRICT FUNDS, in the amount of $166,225.00 as set forth on the Abstract dated 02/14/2017;
WATER FUND, in the amount of $6,366.13 as set forth on the Abstract dated 02/14/2017;
TRUST & AGENCY FUND, in the amount of $9,434.87 as set forth on the Abstract dated 02/14/2017.

--ADJOURNMENT: There was no other business before the Board at this time. Supervisor Gallahan moved to adjourn the meeting, 7:50 p.m., seconded by Councilman Phillips, unanimously APPROVED.
Respectfully Submitted,

JoAnn C. Henry, Town Clerk

Next Meeting Tuesday, March 14, 2017


MANCHESTER TOWN BOARD SPECIAL MEETING - JANUARY 24, 2017 - 6:00 P.M.

RE: REVIEW OF RECOMMENDATIONS FROM TOWN PLANNING BOARD AND ONTARIO COUNTY PLANNING BOARD FOR MORATORIUM ON SOLAR FARMS

A Special Meeting of the Manchester Town Board was held tonight, January 24th, 2017 at the Manchester Town Hall, 6:00 p.m., with the following members present:
Jeffery Gallahan Supervisor
Douglas Davis Councilman
Donald Miller Councilman
David Phillips Councilman

ABSENT: Charles Denosky, Councilman.
OTHERS PRESENT: JoAnn Henry, Town Clerk; Steve DeHond, Code Enforcement Officer.

CALL TO ORDER: Supervisor Gallahan called the Special Meeting of the Town Board to order, 6:00 p.m. Supervisor Gallahan asked if anyone objected to waive the reading of the Public Notice, none stated.

The Special Meeting notice was posted at the Town Hall, and published in the Daily Messenger as follows:

LEGAL NOTICE

The Town of Manchester Town Board will hold a Special Meeting to review the Recommendations of the County and Town Planning Boards re: The Solar Collection Systems and Solar Farms. Date: January 24th, 2017 at 6 p.m. at the Manchester Town Hall, 1272 Co. Rd. 7, Clifton Springs, N.Y. Anyone interested in attending is welcome.
By Order of the Town Board, JoAnn C. Henry, Town Clerk

Supervisor Gallahan read a letter submitted from the Town Planning Board Chair, Stuart Gwilt, re: the findings and determination of that Board (01-17-2017) based on the comments submitted by the Ontario County Planning Board (#4-2017) for a proposed Moratorium on Solar Energy Systems. Both Board(s) were in favor of the Six Month Moratorium on Solar Energy Systems.

RESOLUTION #20 - RESOLUTION AUTHORIZING SCHEDULING OF PUBLIC HEARING FOR
PROPOSED LOCAL LAW ENTITLED “A LOCAL LAW ESTABLISHING A MORATORIUM ON SOLAR COLLECTION SYSTEMS AND SOLAR FARMS”
On motion of Councilman Phillips, seconded by Councilman Davis, the following resolution was unanimously ADOPTED:

VOTE: AYES - 4 NAYS-0
Councilman Denosky - Absent


WHEREAS, the Town Board of the Town of Manchester, after due deliberation, finds it in the best interests of the Town to schedule a public hearing to solicit public comment upon a proposed Local Law entitled "A Local Law Establishing a Moratorium on Solar Collection Systems and Solar Farms”; and

WHEREAS, the Town Board of the Town of Manchester has reviewed the draft of the aforementioned proposed Local Law attached hereto as **Exhibit "1" and deems it in the best interests of the Town of Manchester to proceed in accordance with the Code of the Town of Manchester and the Laws of the State of New York in adopting said Local Law; and

WHEREAS, this action by the Town Board is a “Type II” action under the regulations promulgated by authority contained in the State Environmental Quality Review Act (SEQRA), which appear in 6 NYCRR Part 617.5 (30), thereby requiring no further action by the Town Board.

NOW, THEREFORE, RESOLVED, that the Town Clerk be, and she hereby is, directed to schedule a public hearing to be held on February 14, 2017, at 6:05 p.m. at the Manchester Town Hall, 1272 County Road 7, Town of Manchester, New York; and be it further


RESOLVED, that the Town Clerk be and hereby is, authorized to forward to the official newspaper of the Town a Notice of Public Hearing in the form substantially the same as that attached hereto as Exhibit "2"; and be it further

RESOLVED, that the Town Clerk be, and she hereby is, directed to post a copy of the proposed Local Law on the Town of Manchester sign board and take any and all other necessary actions to properly bring the aforementioned Local Law before the Town Board of the Town of Manchester for its consideration.

I, JoAnn C. Henry, Town Clerk of the Town of Manchester do hereby certify that the aforementioned resolution was adopted by the Town Board of the Town of Manchester on January 24, 2017, by the following vote:
Aye Nay

Jeffery L. Gallahan _X_ ___
Douglas Davis _X_ ___
David Phillips _X_ ___
Donald E. Miller, Jr. _X_ ___
Charles M. Denosky, Jr. - Absent

Dated: January 24th, 2017 JoAnn C. Henry, Town Clerk
SEAL:

**See minute book attachment for Proposed Local Law.


FYI: CEO, Steve DeHond informed the Board that there may be a possible request to put in solar panels on 10 acres of a 50 acre parcel in the Town of Manchester, outside the Village limits.


RESOLUTION #21– APPROVAL TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING EMPLOYMENT ISSUES
On motion of Councilman Phillips, seconded by Councilman Miller, the following resolution was unanimously ADOPTED:
VOTE: AYES-4 NAYS-0
Councilman Denosky - Absent

RESOLVED, to enter into executive session for the purpose of discussing employment issues, 6:10 p.m.

RESOLUTION #22–APPROVAL TO GO OUT OF EXECUTIVE SESSION AND CONTINUE WITH THE SPECIAL MEETING
On motion of Councilman Davis, seconded by Councilman Phillips, the following resolution was unanimously ADOPTED:
VOTE: AYES-4 NAYS-0
Councilman Denosky - Absent

RESOLVED, to go out of executive session at this time, 6:30 p.m., and resume the regular meeting.


RESOLUTION #23–APPROVAL TO ABOLISH THE POSITION OF ACCOUNT CLERK TYPIST, PART TIME; AND RE-ESTABLISH THE POSITION OF ASSESSOR'S AIDE, PART TIME
On motion of Councilman Davis, seconded by Councilman Phillips, the following resolution was unanimously ADOPTED:
VOTE: AYES-4 NAYS-0
Councilman Denosky - Absent

WHEREAS, this Board agrees that the vacant position in the Assessor's Office should be classified as Assessor Aide, Part-time; as opposed to Account Clerk Typist, Part-time; therefore,be it

RESOLVED, to abolish the Part time position of Account Clerk Typist and re-establish a Part-Time Assessor Aide position at the pay rate of not-to-exceed $13.00/hr., and hours per week not-to-exceed 24 hrs.

Other Business: Councilman Phillips briefly discussed issues re: scheduling vacation time, thresholds, and how vacation time is earned: by the year or on the anniversary date of hiring. No further discussion or action taken at this meeting.

--ADJOURNMENT: There was no other business before the Board at this time. Supervisor Gallahan moved to adjourn the meeting, 6:40 p.m., seconded by Councilman Davis, unanimously APPROVED.


Respectfully submitted,


JoAnn C. Henry, Town Clerk


---Next Regular Meeting: February 14, 2017 - 6:00 p.m. & Public Hearings:
1) 2018 BUDGET TAX CAP OVERRIDE - 6:00 P.M. &
2) MORATORIUM ON SOLAR COLLECTION SYSTEMS & SOLAR FARMS - 6:05 P.M.


MANCHESTER TOWN BOARD – ORGANIZATIONAL MEETING - 01/03/2017 - 4 P.M.

The 2017 Organizational Meeting was held at the Manchester Town Hall on Tuesday, January 3, 2017 at 4:00 P.M., with the following members present:

Jeffery Gallahan Supervisor
Douglas Davis Councilman
Charles Denosky, Jr. Councilman
David Phillips Councilman
Donald Miller Councilman


OTHERS PRESENT: JoAnn C. Henry, Town Clerk; Steve DeHond, Code Enforcement Officer; Wayne Holtz, Highway/Water Superintendent.

CALL TO ORDER: Supervisor Gallahan wished everyone a Happy New Year, and called the Organizational Meeting to order at 4:05 p.m. Meeting notification was published in the Daily Messenger and posted in the Town Hall.

Supervisor Gallahan submitted the agenda for this meeting and reviewed it with the Board as follows:

DATES/TIMES FOR MEETINGS: The Town Board Meetings will be held on the 2nd Tuesday of each month at 6:00 p.m. at the Manchester Town Hall, 1272 County Road 7, Clifton Springs,N.Y.

OFFICIAL BANKS: Community Bank, N.A., Clifton Springs, N.Y.
: Canandaigua National Bank, Shortsville, N.Y.

SUPERVISOR’S BOOKKEEPER: Janis Catalano ($15,761 annual).

DEPUTY TOWN SUPERVISOR: David Phillips.

DEPUTY TOWN CLERK(S): Jill Havens $13.00 per hour).
(All Part-time) : Michelle Hicks $13.00 per hour)

DEPUTY HWY.SUPERINTENDENT: William Murphy ($2,080 Annual).

TOWN HEALTH OFFICER: Carole Kern, RN ($1,500 annual).

TOWN SAFETY OFFICER: Michael Carter ($575 Annual).

OFFICIAL SIGNATURE: Jeffery L. Gallahan & Authorized Signature: David W. Phillips.

MILEAGE RATE: $ .55_per mile.

BUILDING INSPECTOR (CEO): Steven DeHond ($52,820 Annual).

BUILDING INSPECTOR (CEO): Martin Barnett ($36,000 Annual).

REGISTRAR OF VITAL STATISTICS: JoAnn C. Henry.

DEPUTY REGISTRAR OF VITAL STATISTICS: Jill Havens.

SUB-REGISTRAR: Michelle Hicks.

ATTORNEY FOR THE TOWN: Jeffrey Graff ($150/hr.).

OFFICIAL NEWSPAPER: Daily Messenger, Canandaigua, N.Y.

DOG ENUMERATOR: N/A

SOLE ASSESSOR Part-time: (Currently Vacant) -- TBD ($ Annual).
Note: Budget amt. for Full-time was $42,779.

MANCHESTER TOWN BOARD – ORGANIZATIONAL MTG - 01/03/2017 - (CONT.)

ACCOUNT CLERK-TYPIST (P/T): Currently Vacant ($11.44 per hour)

LABORER / ASSESSOR (P/T): Marlene DeGloma ($9.75 per hour).

TOWN HISTORIAN: Timothy Munn ($1,850 Annual).

ZONING/PLANNING TYPIST, (P/T): Amy Sitterley ($13.92 per hour).

CONSTABLES, (P/T): Tammy Vienna, Michael Blazey ($14.20 per hour).

TOWN COURT CLERKS (P/T): Vicki Avery ($13.50 per hour); Wendy-Lyn Ayres ($13.00 per hr.)

SUPERVISOR: Jeffery L. Gallahan ($17,278.00 Annual).

TOWN CLERK/TAX COLLECTOR: JoAnn C. Henry ($52,558 Annual)

DEPUTY TAX COLLECTOR: Deputy Clerks (Part-time) ($13.00 per hour).

RECORDS MANAGEMENT DEPUTY CLERK: TBD (Part-time) ($11.97 per hour).

COUNCIL MEMBERS: ($3,378 each for four members-Annual).

HIGHWAY SUPERINTENDENT: Wayne Holtz ($64,675 Annual).

WATER SUPERINTENDENT: Wayne Holtz ($10,138 Annual).

TOWN JUSTICES: Erika Martin and Katherine Denosky ($19,362 each / Annual).

BUDGET OFFICER: Jeffery L. Gallahan ($2,648 Annual).

BOARD OF ASSESSMENT REVIEW: William Strub, Chair; Judy Romeiser, Ruby Morrison, Thomas Coyne and Marlene DeGloma. (Chair $120 & Members $100 per diem).

ZONING BOARD OF APPEALS: Kenneth Blazey, Chairman; Len Bolton, *Thomas Morrison, Oliver Appleton and Michael Blazey. (Chairman $400 per year & $35 per meeting all members).
*Res. for Appt. to follow.

PLANNING BOARD: Stuart Gwilt, Chairman; Steve Buerman, Ruby Morrison, *Lee Sanders, Scott VanAken, John Boeckmann and *Julie Vanderwall. (Chairman $400 & $35 per meeting all members). *Res. for Appt. to follow.

AGRICULTURAL ADVISORY COMMITTEE: Richard Maxwell, Chairman; William Young, Richard Wellman, George Mueller, Richard VanOpdorp, Thomas Morrison, John Sorbello and Kurt Forman. ($20 per meeting, per member).

TRANSFER STATION OPERATORS, (PT): Terry Vienna, ($12.10 per hour); Clayton Whittaker, Mike Fitzgerald, Robert Bump, William Burnett and Fred Barker (part-time workers) ($11.47 per hour).

COMMITTEE ASSIGNMENTS:
a. Fire Districts: Doug Davis, David Phillips-Chairman.
b. Town Buildings & Grounds: Charles Denosky, Donald Miller-Chairman.
c. Zoning & Planning: David Phillips, Doug Davis-Chairman.
d. Town Water Districts / Transfer Station: David Phillips, Charles Denosky-Chairman.
e. Health & Medical: Donald Miller, David Phillips-Chairman.
f. Procedures, Employee Handbook: Donald Miller, Doug Davis-Chairman.
g. Safety Committee: Charles Denosky, Donald Miller-Chairman.
h. Public Works: Doug Davis, Charles Denosky-Chairman.


RJ SCHOOL CROSSING GUARD(S): Mark Pappert, ($11.85 per hour); Anthony Cirulli ($11.85 per hour). **Fees are shared with the Villages of Manchester, Shortsville and the Town of Manchester.

MANCHESTER TOWN BOARD – ORGANIZATIONAL MTG - 01/03/2017 - (CONT.)


HIGHWAY/WATER CLERK: (Part-time) Janis Catalano ($7,282 annual).

HIGHWAY: MEO, ($24.99/hr.); Laborer, (Part-Time) ($11.51/hr.); Laborer (part time with CDL) ($15.83/hr.); Heavy Equipment Mechanic, ($24.76/hr.), Laborer, (full time) ($13.66/hr.)


RESOLUTION #1/2017--RE-APPOINTMENT OF THOMAS MORRISON TO THE ZONING BOARD OF APPEALS
On motion of Councilman Phillips, seconded by Councilman Davis, the following resolution was unanimously ADOPTED:
VOTE: AYES-5 NAYS-0

WHEREAS, the term of Zoning Board of Appeals Member Thomas Morrison has expired on 12/31/2016, and Mr. Morrison has expressed his interest in being reappointed to serve as a member of the ZBA; therefore, it is

RESOLVED, to approve the reappointment of Thomas Morrison, 1638 Freshour Road, Shortsville, NY 14548, to continue serving on the Zoning Board of Appeals for the five (5) year term to expire on 12/31/2021.


RESOLUTION #2/2017--RE-APPOINTMENT OF LEE SANDERS AND JULIE VANDERWALL TO THE PLANNING BOARD
On motion of Councilman Phillips, seconded by Councilman Miller, the following resolution was unanimously ADOPTED:
VOTE: AYES-5 NAYS-0

WHEREAS, the term of Planning Board Members: Lee Sanders and Julie Vanderwall has expired on 12/31/2016, and Mr. Sanders and Ms. Vanderwall have expressed their interest in being reappointed to serve as members of the Planning Board; therefore, it is

RESOLVED, to approve the reappointment of Lee Sanders, 716 Faas Road, Shortsville, NY 14548, and Julie Vanderwall, 3877 Dewey Road, Shortsville, NY 14548 to continue serving on the Planning Board for another seven (7) year term, both to expire on 12/31/2023.


RESOLUTION #3/2017–APPROVAL OF 2017 ORGANIZATIONAL MEETING AGENDA, ITEMS 2 THRU 42, AS STATED ON THE "AGENDA" FOR THIS MEETING
On motion of Councilman Phillips, seconded by Councilman Miller, the following resolution was unanimously ADOPTED:
VOTE: AYES-5 NAYS-0

RESOLVED, to approve the 2017 Organizational Meeting Agenda as presented, for the Town of Manchester.


RESOLUTION #4/2017--APPROVAL OF PETTY CASH FUND(S) FOR THE TOWN CLERK, WATER COLLECTION (T.CLERK), AND TWO COURT CLERK(S)
On motion of Councilman Phillips, seconded by Councilman Davis, the following resolution was unanimously ADOPTED:
VOTE: AYES-5 NAYS-0

WHEREAS, it was requested by the State Auditor to authorize and approve the petty cash fund(s) for the Town Clerk, Water Collector (T.Clerk), and two Court Clerks each year; therefore, be it

RESOLVED, to approve the petty cash fund for the Town Clerk’s Office in the amount of $300.00; for the Water Dept. collector (T. Clerk) in the amount of $100.00; and for each of the Court Clerk(s) in the amount of $100.00 each.

MANCHESTER TOWN BOARD – ORGANIZATIONAL MTG - 01/03/2017 - (CONT.)

RESOLUTION #5/2017--RE-ADOPTION OF PROCUREMENT POLICY:
On motion of Councilman Davis, seconded by Councilman Phillips, the following resolution was unanimously ADOPTED:
VOTE: AYES- NAYS-

WHEREAS, the Town of Manchester has a procurement policy currently established; and the State Auditor advised the Board to adopt this policy each year; therefore, be it

RESOLVED, to approve the adoption of the Procurement Policy that is currently established for the Town of Manchester; and be it

FURTHER RESOLVED, to use the County Bid list as part of the bidding along with the State Bid list for purchases.

RESOLUTION #6/2017– APPROVAL TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING EMPLOYMENT ISSUES
On motion of Councilman Phillips, seconded by Councilman Davis, the following resolution was unanimously ADOPTED:
VOTE: AYES-5 NAYS-0

RESOLVED, to enter into executive session for the purpose of discussing employment issues, 4:20 p.m.

RESOLUTION #7/2017–APPROVAL TO GO OUT OF EXECUTIVE SESSION AND CONTINUE WITH THE REGULAR MEETING
On motion of Councilman Phillips, seconded by Councilman Davis, the following resolution was unanimously ADOPTED:
VOTE: AYES-5 NAYS-0

RESOLVED, to go out of executive session at this time, 4:49 p.m., and resume the Organizational meeting.

**The “Draft” Full-Time Employees and Highway Benefit Package was reviewed and discussed at this time. The Board approved to add: Employees must have 75% of their anticipated vacation weeks for the year to their department head by March 31st of that year. Exceptions to this may be made at the discretion of the Department head. The following action was taken.

RESOLUTION #8/2017–APPROVAL OF FULL-TIME EMPLOYEES BENEFIT PACKAGE & THE HIGHWAY EMPLOYEE & PROCEDURES PACKAGE – 2017, AS AMENDED

On motion of Councilman Phillips, seconded by Councilman Davis, the following resolution was unanimously ADOPTED:

VOTE: AYES-5 NAYS-0

RESOLVED, to amend the “draft” 2017 Full-time Employees Benefits package to add the following to the "Annual Leave for Employees" section: Employees must have 75% of their anticipated vacation weeks for the year to their department head by March 31st of that year. Exceptions to this may be made at the discretion of the Department head.; and, be it

FURTHER RESOLVED, to approve the 2017 Full-Time Employee Benefit Package and the Highway Employee & Procedures Package, as amended.


RESOLUTION #9/2017–APPROVAL FOR SUPERVISOR GALLAHAN TO PROCEED WITH NEGOTIATIONS WITH A CANDIDATE FOR THE ASSESSOR POSITION
On motion of Councilman Davis, seconded by Councilman Miller, the following resolution was unanimously ADOPTED:

VOTE: AYES-5 NAYS-0

RESOLVED, to approve of Supervisor Gallahan to proceed with negotiations with a candidate for the vacant Assessor position.

MANCHESTER TOWN BOARD – ORGANIZATIONAL MTG - 01/03/2017 - (CONT.)


RESOLUTION #10/2017– RESOLUTION INTRODUCING LOCAL LAW AND CALLING A PUBLIC HEARING
On motion of Councilman Davis, seconded by Councilman Denosky, the following resolution was unanimously ADOPTED:

VOTE: AYES-5 NAYS-0

WHEREAS, the Town Board of the Town of Manchester, after due deliberation, finds it in the best interests of the Town to schedule a public hearing to solicit public comment upon a proposed Local Law to override the tax levy limit established in General Municipal Law §3-c; and

WHEREAS, the Town Board of the Town of Manchester has reviewed the draft of the aforementioned proposed Local Law attached hereto as **Exhibit "1" and deems it in the best interests of the Town of Manchester to proceed in accordance with the Code of the Town of Manchester and the Laws of the State of New York in adopting said Local Law,

NOW, THEREFORE, BE IT RESOLVED, that the Town Clerk be, and she hereby is, directed to schedule a public hearing to be held on February 14, 2017, at 6:00 p.m. at the Manchester Town Hall, 1272 County Road 7, Town of Manchester, New York; and be it further

RESOLVED, that the Town Clerk, be and hereby is, authorized to forward to the official newspapers of the Town a Notice of Public Hearing in the form substantially the same as that attached hereto as **Exhibit "2"; and be it further

RESOLVED, that the Town Clerk be, and she hereby is, directed to post a copy of the proposed Local Law on the Town of Manchester sign board and take any and all other necessary actions to properly bring the aforementioned Local Law before the Town Board of the Town of Manchester for its consideration; and be it further

RESOLVED, that the Town Clerk be, and hereby is, authorized to provide all other notices as required by law for the adoption of this local law.

**See minute Book Attachment for Exhibit #1 and #2

I, JoAnn C. Henry, Town Clerk of the Town of Manchester do hereby certify that the aforementioned resolution was adopted by the Town Board of the Town of Manchester on
January 3, 2017, by the following vote:

Aye Nay

Jeffery L. Gallahan _X_ ___
Douglas Davis _X_ ___
David Phillips _X_ ___
Charles M. Denosky, Jr. _X_ ___
Donald E. Miller, Jr. _X_ ___


Dated: January 3, 2017 ______________________________
JoAnn C. Henry, Town Clerk

MANCHESTER TOWN BOARD – ORGANIZATIONAL MTG - 01/03/2017 - (CONT.)


RESOLUTION #11/2017-TOWN OF MANCHESTER OFFICIAL UNDERTAKING OF MUNICIPAL OFFICERS
On motion of Councilman Davis, seconded by Councilman Miller, the following resolution was unanimously ADOPTED:

VOTE: AYES-5 NAYS-0

WHEREAS, Jeffery L. Gallahan, of the Town of Manchester, County of Ontario, New York, has been elected to the Office of Supervisor of the Town of Manchester, and
WHEREAS, JoAnn C. Henry, of the Town of Manchester, County of Ontario, New York, has been elected to the Office of Town Clerk of the Town of Manchester, and
WHEREAS, JoAnn C. Henry, of the Town of Manchester, County of Ontario, New York, has been elected to the Office of Town Tax Collector of the Town of Manchester, and
WHEREAS, Erika A. Martin, of the Town of Manchester, County of Ontario, New York, has been elected to the Office of Town Justice of the Town of Manchester, and
WHEREAS, Katherine Denosky, of the Town of Manchester, County of Ontario, New York, has been elected to the Office of Town Justice of the Town of Manchester, and
WHEREAS, Wayne C. Holtz, of the Town of Manchester, County of Ontario, New York, has been elected to the Office of Superintendent of Highways of the Town of Manchester, and
NOW, THEREFORE, we as respective officers above, do hereby undertake with the Town of Manchester that we will faithfully perform and discharge the duties of our office, and will promptly account for and pay over all moneys or property received as a Town Officer, in accordance with the law; and
This undertaking of the Town Supervisor is further conditioned upon that he will well and truly keep, pay over and account for all moneys and property, including any special district funds, belonging to the Town and coming into his hands as such Supervisor; and
This undertaking of the Town Clerk is further conditioned that she will well and truly keep, pay over and account for all moneys and property coming into her hands as such Town Clerk; and
This undertaking of the Tax Collector is further conditioned that she will well and truly keep, pay over and account for all moneys and property coming into her hands as such Tax Collector; and
This undertaking of the Deputy Tax Collector is further conditioned that she will well and truly keep, pay over and account for all moneys and property coming into her hands as such Deputy Tax Collector; and
This undertaking of the Deputy Clerk(s) is further conditioned that they will well and truly keep, pay over and account for all moneys and property coming into their hands as such Deputy Clerk(s); and
This undertaking of the Town Justice(s) is further conditioned that they will well and truly keep, pay over and account for all moneys and property coming into their hands as such Town Justice(s); and
This undertaking of the Bookkeeper is further conditioned that she will well and truly keep, pay over and account for all moneys and property coming into her hands as such Bookkeeper; and
This undertaking of the Highway Superintendent is further conditioned that he will well and truly keep, pay over and account for all moneys and property coming into his hands as such Highway Superintendent; and
This undertaking of the Code Enforcement Officer is further conditioned that he will well and truly keep, pay over and account for all moneys and property coming into his hands as such CEO; and
This undertaking of the Code Enforcement Officer is further conditioned that he will well and truly keep, pay over and account for all moneys and property coming into his hands as such CEO; and
This undertaking of the Court Clerk is further conditioned that she will well and truly keep, pay over and account for all moneys and property coming into her hands as such Court Clerk; and
This undertaking of the Court Clerk is further conditioned that she will well and truly keep, pay over and account for all moneys and property coming into her hands as such Court Clerk; and
The Town does and shall maintain insurance coverage, presently with Anderson-VanHorne Insurance Company, in the sum of $705,000.00 for the Tax Collector, Supervisor and Town Clerk to indemnify against losses through the failure of the officers, clerks and employees covered thereunder faithfully to perform their duties or to account properly for all monies or property received by virtue of their positions or employment, and through fraudulent or dishonest acts committed by the officers, clerks and employees covered thereunder.

NOTE: The signed Official Municipal Undertaking is filed in the Town Clerk's Office.

MANCHESTER TOWN BOARD – ORGANIZATIONAL MTG - 01/03/2017 - (CONT.)

DISCUSSION OF 2017 GOALS:

Councilmen: A goal of all Town Board Members, to audit funds more efficiently, and track bank balances for all departments.
Supervisor Gallahan: To have the Transfer Station running well.
Supervisor Gallahan : To get the approval / funding for the Water Street Culvert project, and proceed with getting that done.


ADJOURNMENT: There was no other business before the Board at this time; Supervisor Gallahan moved to adjourn the Organizational Meeting, 5:05 p.m., seconded by Councilman Denosky, unanimously APPROVED.

Respectfully Submitted,

JoAnn C. Henry
Town Clerk

Happy New Year!!!


NEXT MEETING: January 10th, 2017 - 6:00 p.m.


MANCHESTER TOWN BOARD - REGULAR MEETING - JANUARY 10, 2017

The Regular Monthly Meeting of the Manchester Town Board was held tonight, January 10th, 6:00 p.m. at the Manchester Town Hall with the following members present:
Jeffery Gallahan Supervisor
Douglas Davis Councilman
Charles Denosky, Jr. Councilman
Donald Miller, Jr. Councilman
David Phillips Councilman
OTHERS PRESENT: JoAnn Henry, Town Clerk; Steve DeHond, Code Enforcement Officer; Wayne Holtz, Highway/Water Superintendent; and Guests: Kevin Blazey, Kathleen Vienna, Richard Wellman, Anthony Cirulli, Judy Romeiser, Char Commisso and Deborah Misleany Reed.
MEETING OPENED / CALL TO ORDER: Supervisor Gallahan opened the regular monthly Board meeting at this time, 6:00 p.m.
 
RESOLUTION #12 - APPROVAL OF MINUTES: REGULAR MEETING, DECEMBER 13th, 2016 AS SUBMITTED.
On motion of Councilman Phillips, seconded by Councilman Denosky, the following resolution was unanimously ADOPTED:
VOTE: AYES-5 NAYS-0

RESOLVED, to approve the minutes from the Regular Meeting held on December 13th, 2016 as submitted.

RESOLUTION #13 – APPROVAL OF SUPERVISOR’S MONTHLY FINANCIAL STATEMENT
On motion of Councilman Phillips, seconded by Councilman Denosky, the following resolution was unanimously ADOPTED:

VOTE: AYES-5 NAYS-0

RESOLVED, to approve the Supervisor’s Monthly Report as submitted. See minute book attachment for report.

RESOLUTION #14–APPROVAL OF TOWN CLERK’S MONTHLY REPORT
On motion of Councilman Davis, seconded by Councilman Miller, the following resolution was unanimously ADOPTED:
VOTE: AYES-5 NAYS-0
RESOLVED, to accept the Town Clerk’s report as follows:
-- 66 Dog Licenses (66 N & R) $ 828.00
-- State Surcharge Fees 78.00
-- Transfer Station 2,637.76
-- Zoning Fees 1,242.60
-- DEC Licenses 30.00
-- 3 Marriage Licenses & Certificates 120.00
-- Photocopies .25
-- Fax Fees 1.00
-- Bingo Proceeds 57.88
-- Bingo License 487.50
-- Games of Chance License 25.00
-- Bell Jar License 25.00

TOTAL COLLECTED--------------------------- $ 5,532.99
PAID TO NYSDEC------------------------------ $ 28.34
PAID TO STATE--------------------------------- $ 145.50
PAID TO STATE COMPTROLLER--------- $ 292.50
PAID TO STATE COMPTROLLER--------- $ 15.00
PAID TO STATE COMPTROLLER--------- $ 15.00
PAID TO SUPERVISOR (TOWN)----------- $ 5,036.65

MANCHESTER TOWN BOARD - REGULAR MTG - JANUARY 10, 2017 (CONT.)

CORRESPONDENCE:
Supervisor Gallahan received and reviewed the following correspondence with the Board at this time (See minute book attachment for all correspondence).

01/05/17, Town Clerks Monthly Report, December 2016.

01/09/17, Supervisors Financial Statement, 11/30/16 to 12/31/16.

11/2016 Court Justice Statement, November 2016.

12/27, Kevin Garry, Troy & Banks, Inc. re: free audit services.

12/28, Lori Reals, Clifton Springs Fire Dept. 2016 October & November reports.

12/27, MRB Group, info re: "Clearitas" Addition - at the State Street pump house.

12/28, NYSEG, response instructions for winter storms.

12/15, Bill Kyle, Pro-Star Energy Services, MEP Electricity update.

12/22, Charter Communications, Chris Mueller, service changes/updates.

12/12, Patricia Famiglietti, NYS Ag & Markets, Municipal shelter inspection report / Ontario County Humane Society.

01/10/17, Quarterly Investment Report.

01/10/17, Manchester Fire Department report, December 2016.

ADDENDUM ITEMS: Transfer for tonight's meeting.
: Copy of the proposal for boiler replacement at highway facility.

**Supervisor Gallahan asked the residents / guests in attendance if they wished to address the Board at this time.

--Brief discussion held regarding the amount of the dog control agreement.
--Kevin Blazey: Informed the Board that he was interested in serving / running for the Town Board when a position becomes available, and would be attending meetings to see what is involved with a Councilperson position.
--Kathleen Vienna: Questioned the Town being without an Assessor and is there an assistant in the Assessor's office.
Supervisor Gallahan: The former Assessor resigned, applications were received, and interviews have been conducted for that position. The Board will be approving a person for that position at tonight's meeting. His name is Vincent Fischer from the Town of Geneva. The position will be part-time, at 24 hrs per week at this time.
There will also be an "Assessor's Aide" part-time appointment in that office after the applications are received and reviewed. The application process goes through the County and approved applicants are then forwarded to the Town. The Board wanted the newly appointed Acting Assessor to be a part of that process since they would be working together in the Assessor's Office.
--Kathleen Vienna: asked about the part-time Court Clerk positions, and if they are still vacant.
Supervisor Gallahan: That office was never without a Court Clerk. There are two newly appointed part-time clerks: Vicki Avery and Wendy-Lyn Ayers.
--Kathleen Vienna: In regard to the transfer station, there seems to be a lot wrong with the system. What is happening with that issue. Also, why did the former system get replaced and the cost of a entirely new system was very high.
Supervisor Gallahan: There has been a significant savings at the transfer station. The total trash is down 20% and the recycling is up 30%. The hauling trips to the landfill have been cut down significantly. When the landfills close, Ontario County in 2026 & Seneca Meadows in 2028, there will be a major problem for haulers. There have been issues with the scale(s) and software program that the system is connected to, but it is and has been taken care of each time. The grant funding that was awarded in June of 2015 in the amount of $50,000.00 for the transfer station changes has still not been received! Former Senator Nozzolio would not even answer any email or return calls to Supervisor Gallahan regarding this issue. Hopefully the newly elected Senator Pam Helming will pursue getting the grant funding sent to the Town when she takes office.


MANCHESTER TOWN BOARD - REGULAR MTG - JANUARY 10, 2017 (CONT.)


Councilman Phillips: The former system was old and needed updating. Equipment was un-repairable. A lot of research was done prior to the change at the transfer station. Some of the Councilmen went to the Town of Phelps to learn of the new process with changing the transfer station over to the weighing process prior to making any changes.
Supervisor Gallahan: The people that use the transfer station are paying for it, the costs are not distributed to other tax payers.

--Anthony Cirulli: Why did you hire someone from Geneva for the Assessor's position, instead of from the Town of Manchester.
Supervisor Gallahan: There were no applicants from the Town of Manchester. The Assessor position is very difficult to fill. Following interviews, the Board members were in agreement for hiring the candidate that will be approved at tonight's meeting.
--Anthony Cirulli: Why do we have to hire the County to take care of dogs? Manchester and Shortsville have very strict rules for dogs. Have not seen a dog running loose in two years.
Supervisor Gallahan: It is a State mandate to have dog control. The Towns in Ontario County contract with the Humane Society for that service. The cost each year is based on the number of dogs in each municipality, which is taken from the enumeration that is required every five (5) years.
--Anthony Cirulli: Since there is a considerable increase in taxes this year, will there not be an increase next year?
Supervisor Gallahan: We have done a review and analysis of the 2018 tax year, and there should not be an increase of more than the 2% tax cap.
A printout with comparison expenses from the past years (2011-2015) was reviewed at this time. Due to the low fund balance of the Town, there were several cuts made beginning in June of 2016.

--Kathleen Vienna: How many raises were given this year?
Supervisor Gallahan: None, with the exception of a merit raise that was given to one person.

--Mr. Wellman: Understands the increases in costs, and that cuts that were made, but feels there should be a full time Assessor. Twenty-four (24 hrs.)/week does not seem to be sufficient for that office.
Supervisor Gallahan: There will also be an Assessor's Aide part time position in the Assessor's office. The majority of Towns have part time Assessors, and if our part time position needs to be adjusted in the future, it will be looked into.
--Mr. Wellman: There are two full time Zoning Officers for the Town of Manchester.
Supervisor Gallahan: The expenses from the Zoning Officers are shared with the Villages of Manchester, Shortsville and Manchester, which is why there are two full time people in that office.
--Mr. Wellman: 1) What was the cost of the transfer station improvements? And, 2) Is there any type of commitment for the $50,000 grant funding other than from Senator Nozzolio?
Supervisor Gallahan: 1) The cost was $203,000.00. And, 2) Yes, we have a letter, but still no check!!

--Char Commisso: With looking at the intelligent men on this Board, why did you not see this increase coming and why did the Board not increase taxes gradually, as opposed to a 30% increase in one year?
Councilman Phillips: The 2% tax cap that the Town is compliant with keeps the rate down.
The rebate checks from the State should also cover close to what the increase is.
Supervisor Gallahan: Read the list of tax rates in the Towns in Ontario County at this time.
--Char Commisso: What about a reserve fund?
--Supervisor Gallahan: We did have one, but it has been depleated to a low level, that is why taxes need to be raised at this time.
--Supervisor Gallahan informed the residents in attendance of the rail corridor study and grant with Ontario County to develop the former rail area, approx. 7 1/2 miles. This would be definite plus to our area. A design is for a new road off of the west end of State Street to loop around. There are prints available in the Supervisor's office for anyone that wishes to review them. Brief discussion continued regarding this study.

**Supervisor Gallahan asked if anyone else wished to address the Board at this time. Hearing none, thanked the guests for attending and continued with the meeting.

MANCHESTER TOWN BOARD - REGULAR MTG - JANUARY 10, 2017 (CONT.)

RESOLUTION #15–APPROVAL OF APPOINTING VINCENT FISCHER TO THE POSITION OF ACTING ASSESSOR, PART-TIME
On motion of Councilman Davis, seconded by Councilman Phillips, the following resolution was unanimously ADOPTED:
VOTE: AYES-5 NAYS-0
WHEREAS, there is currently a vacancy for the position of Sole Assessor, and applications have been received, reviewed and the candidates have been interviewed; and it is the recommendation of the interview committee to approve the appointment of Vincent Fischer to the part time position of "Acting Assessor" at this time; therefore be it

RESOLVED, to approve of appointing Vincent M Fischer, 540 Kashong Road, Geneva, N.Y. to the part-time position of "Acting Assessor" to begin as of 01/10/2017 at a salary of $24,000 annually, for 24 hours per week, effective upon the approval of this resolution; and be it

FURTHER RESOLVED, the term for this position will be to fill the current vacancy of the former Assessor, which expires on 10/01/2019.

HIGHWAY FACILITY HEATING SYSTEM UPDATE: Superintendent Holtz informed the Board that the heating system in the highway facility is not working correctly and needs either replacement or repair. This is something that needs to be done ASAP. It is difficult to find anyone to work on commercial boilers. There is an estimate submitted in the addendum correspondence of this meeting for replacement of the boiler at the cost of $12,590.00 from Potter HVAC & Metal Fab, Inc. /or/ options to replace parts at a cost of $1,085.00. Superintendent Holtz informed the Board that Dan Havens has submitted a proposal to replace the parts (furnish and install a new Riello oil burner in the Slant Fin boiler) which includes the burner, air tube, nozzle and labor to install, at a cost of $1,000.00. The Board was in agreement to have Dan Havens replace the parts, as stated.

RESOLUTION #16–APPROVAL OF 2017 DOG CONTROL SERVICES CONTRACT BETWEEN THE COUNTY AND THE TOWN
On motion of Councilman Phillips, seconded by Councilman Davis, the following resolution was unanimously ADOPTED:
VOTE: AYES-5 NAYS-0
WHEREAS, the dog control services contract for the 2017 year has been submitted and reviewed, therefore, it is

RESOLVED, to approve the 2017 Dog Control Services Contract Agreement between the County and the Town of Manchester as submitted, at a cost of $17,255.00; and be it

FURTHER RESOLVED, to authorize Supervisor Gallahan to sign the said "Contract Agreement" on behalf of the Town of Manchester.

HIGHWAY / WATER SUPERINTENDENT REPORT
Superintendent Wayne Holtz, reported the following:
--We have had a few breakdowns so far, all repairable.
--Using a lot of salt so far.
--There was an extremetly high water billing ($52,714) received from the Town of Farmington for water usage. Superintendent Holtz and the Crew have been looking all over the Town for water leaks and have not located any. Superintendent Holtz then discovered the usage going through the meter showed twelve (12) million gallons of water loss. After which, Superintendent Holtz shut off the flow valve and the usage was drastically reduced. Superintendent Holtz presented the Board with a listing of readings, usage and costs.
The meter was the issue, and the Town of Farmington was notified of this situation. Supervisor Gallahan will be contacting the Supervisor of the Town of Farmington regarding this issue and billing. KUDOS to Superintendent Holtz for finding the problem...HUGE SAVINGS...

ZONING OFFICER REPORT
Steve DeHond, Code Enforcement Officer, reported the following:
--Permits issued in December, 2016, twelve (12).
--Fees Collected -- $372.60.

--Estimated Construction costs -- $64,235.00. .
--Steve and Marty have done twelve (12) annual fire inspections in the three Village(s) & Town in December.
MANCHESTER TOWN BOARD - REGULAR MTG - JANUARY 10, 2017 (CONT.)

Solar Farm Moratorium disc.: Brief discussion was held regarding the proposed Local Law establishing a Moratorium on Solar Farms.
The County Planning Department is reviewing it on 01/11/17, and it will go to the Town Planning Board on 01/17/17. Their recommendation / determination is then given to the Town Board to proceed with a public hearing.


RESOLUTION #17- SETTING DATE AND TIME FOR A SPECIAL MEETING TO REVIEW THE RECOMMENDATION(S) OF THE COUNTY AND TOWN PLANNING BOARDS RE: THE SOLAR COLLECTION SYSTEMS AND SOLAR FARMS
On motion of Councilman Phillips, seconded by Councilman Denosky, the following resolution was unanimously ADOPTED:
VOTE: AYES-5 NAYS-0

RESOLVED, to set the following date and time for a Special Meeting of the Manchester Town Board to review / consider the recommendations of the County Planning Board and the Town Planning Board for a Local Law re: "Establishing a Moratorium on Solar Collection Systems and Solar Farms”; Tuesday, January 24th, 2017 at 6:00 p.m. at the Manchester Town Hall.

RESOLUTION #18 - APPROVAL OF TRANSFERS
On motion of Councilman Phillips, seconded by Councilman Davis, the following resolution was unanimously ADOPTED:
VOTE: AYES-5 NAYS-0

RESOLVED, to approve the following transfers:
From Amount: To: Reason:
ZONING FUND
B8020.4 $1,300.00 B3120.4 DOT Annual Fee for
Crossing Guard light expenses.


TOWN CLERK CASH BOOK AUDIT: The Town Board Members audited the Town Clerk's Cash Book at this time.

JUSTICE CASH BOOK: The audit of the Justice Martin's cash book was not done at this time, additional information is being requested.

BOARD MEMBER ITEMS: Councilman Davis: Commented on how some Towns in NYS are worse off than the Town of Manchester with expenses and taxes. Due to all of the department cuts, we are hopefully going to be back on track.
--Councilman Denosky: Asked if there were still issues at the Transfer Station that occurred Saturday. Supervisor Gallahan: I checked with the attendants to see if they had contacted Scott regarding the issue at that time. No one had, according to Scott on Monday. Scott will be coming in to see what the cause of the issue was. Superintendent Holtz and mechanic Jeremy Whipple will also be there to see what needs to be done to be able to make necessary repairs in the future.

Supervisor Gallahan: FYI: The County has cut the Committees from 13 to 6. The number of meetings will be less, but last longer. Supervisor Gallahan is Chair of the Government Operations and Insurance Committee, and a member of the Ways and Means Committee (which is Environmental Quality and Finance).

RESOLUTION #19 - AUDIT OF CLAIMS APPROVAL
On motion of Councilman Phillips, seconded by Councilman Miller, the following resolution was unanimously ADOPTED:
VOTE: AYES-5 NAYS-0

RESOLVED, to approve to pay the 2016 bills as follows:
GENERAL FUND, in the amount of $29,487.83 as set forth on the Abstract dated 01/10/2017;

ZONING FUND, in the amount of $5,796.53 as set forth on the Abstract dated 01/10/2017;


MANCHESTER TOWN BOARD - REGULAR MTG - JANUARY 10, 2017 (CONT.)


RESOLUTION #19 - AUDIT OF CLAIMS APPROVAL (CONT.):

HIGHWAY FUND, in the amount of $25,421.64 as set forth on the Abstract dated 01/10/2017;

WATER FUND, in the amount of $4,824.65 as set forth on the Abstract dated 01/10/2017;

TRUST & AGENCY FUND, in the amount of $247.32 as set forth on the Abstract dated 01/10/2017; - AND- Be it,

FURTHER RESOLVED, to approve to pay the 2017 bills as follows:
GENERAL FUND, in the amount of $122,693.24 as set forth on the Abstract dated 01/10/2017;
ZONING FUND, in the amount of $19,363.46 as set forth on the Abstract dated 01/10/2017;
HIGHWAY FUND, in the amount of $125,389.32 as set forth on the Abstract dated 01/10/2017;

WATER FUND, in the amount of $55,996.06 as set forth on the Abstract dated 01/10/2017;

TRUST & AGENCY FUND, in the amount of $9,996.28 as set forth on the Abstract dated 01/10/2017.

TOWN JUSTICE REPORT: None submitted.

Councilman Denosky: With the current situation of part time employees at the transfer station, one of the fill in employees does not want to be called any longer if possible, and Councilman Denosky asked if another person that has previously submitted an application could be appointed to be a part time fill in attendant. The Board all agreed that it would be okay to see if that person was still interested in working on an as needed basis.


--ADJOURNMENT: There was no other business before the Board at this time. Supervisor Gallahan moved to adjourn the meeting, 7:25 p.m., seconded by Councilman Davis, unanimously APPROVED.


Respectfully Submitted,


JoAnn C. Henry, Town Clerk

NEXT MEETING(S): Tuesday, January 24, 2017-Special Meeting to review the recommendation of the County and Town Planning Board(s) re: Solar Farms- 6:00 p.m.
: Tuesday, February 14, 2017 - Regular Meeting - 6:00 p.m.


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