FOIL Request

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To obtain records from the Town of Manchester, 

you will need to fill out this FOIL application and  mail, email, or drop off your application to:

Devon Hayes, Records Officer 

1272 County Road 7

Clifton Springs, NY 14432

You will be notified within 5 business days in writing that we have received your FOIL application. 

Within 20 business days you will be notified if your FOIL is complete, partially incomplete, or denied in writing from the Records Officer. 

All copies printed for your FOIL are $0.25 per page.  

Once the number of pages are identified, you will be notified of the amount due. 

Upon your receipt of payment, your FOIL will be mailed, emailed, or given to you in person at the 

Manchester Town Clerk's Office. 

Note: If you choose to have your FOIL mailed through the USPS, you will  be charged for postage including certified return receipt postage.

Questions and Answers for F.O.I.L

Section 5 Requests for public access to records:

1. A written request may be required, but oral requests may be accepted when records are readily available.
 

2.  If records are maintained on the internet, the requester shall be informed that the records are accessible via the internet and in printed form either on paper or other information storage medium.
 

3. A response shall be given within five business days of receipt of a request by:

• informing a person requesting records that the request or portion of the request does not reasonably describe the records sought, including direction, to the extent possible, that would enable that person to request records reasonably described;
   
• granting or denying access to records in whole or in part;
   
•  acknowledging the receipt of a request in writing, including an approximate date when the request will be granted or denied in whole or in part, which shall be reasonable under the circumstances of the request and shall not be more than twenty business days after the date of the acknowledgment, or if it is known that circumstances prevent disclosure within twenty business days from the date of such acknowledgment, providing a statement in writing indicating the reason for inability to grant the request within that time and a date certain, within a reasonable period under the circumstances of the request, when the request will be granted in whole or in part; or
   
• if the receipt of request was acknowledged in writing and included an approximate date when the request would be granted in whole or in part within twenty business days of such acknowledgment, but circumstances prevent disclosure within that time, providing a statement in writing within twenty business days of such acknowledgment specifying the reason for the inability to do so and a date certain, within a reasonable period under the circumstances of the request, when the request will be granted in whole or in part.
   

4. In determining a reasonable time for granting or denying a request under the circumstances of a request, personnel shall consider the volume of a request, the ease or difficulty in locating, retrieving or generating records, the complexity of the request, the need to review records to determine the extent to which they must be disclosed, the number of requests received by the agency, and similar factors that bear on the ability to grant access to records promptly and within a reasonable time.
 

5.  A failure to comply with the time limitations described herein shall constitute a denial of a request that may be appealed. Such failure shall include situations in which an officer or employee:

• fails to grant access to the records sought, deny access in writing or acknowledge the receipt of a request within five business days of the receipt of a request;
   
• acknowledges the receipt of a request within five business days but fails to furnish an approximate date when the request will be granted or denied in whole or in part;
   
• furnishes an acknowledgment of the receipt of a request within five business days with an approximate date for granting or denying access in whole or in part that is unreasonable under the circumstances of the request;
   
• fails to respond to a request within a reasonable time after the approximate date given or within twenty business days after the date of the acknowledgment of the receipt of a request;
   
• determines to grant a request in whole or in part within twenty business days of the acknowledgment of the receipt of a request, but fails to do so, unless the agency provides the reason for its inability to do so in writing and a date certain within which the request will be granted in whole or in part;
   
• does not grant a request in whole or in part within twenty business days of the acknowledgment of the receipt of a request and fails to provide the reason in writing explaining the inability to do so and a date certain by which the request will be granted in whole or in part; or
   
• responds to a request, stating that more than twenty business days is needed to grant or deny the request in whole or in part and provides a date certain within which that will be accomplished, but such date is unreasonable under the circumstances of the request.st.